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Weagree’s end-to-end contracting: contract automation, contract lifecycle management and AI, from our start (in 2006) until the end of time:
Weagree's entity management already provides for an org chart creator in connection with any legal entity (own entities' as well as counterparty-entities' corporate structure). This upgrade will introduce numerous features enabling users to create org charts with one click. Based on filter criteria, the 'scope' of the org chart can be expanded or limited. Think of applicable User groups, organisational or business units, showing shareholder structure (levels upwards, as well as downwards to subsidiaries). It will be possible to identify what info must be shown (e.g. managing directors). Obviously, the shareholder percentages will show up as well. After defining the org chart scope, it will be possible to save the org chart scope-settings, so as to recreate one based on future acquisitions and divestments of group companies and participations.
April 2023We are introducing various upgrades to Weagree's CLM-integrated legal entity management (and org chart) functionality. While Weagree's current entity management offers everything a legal department may wish, we have seen that user-friendliness can be improved. Upgrade relates to notifications, automated Kanban tasks, improved UX: legal entity management best practices! The upgrade will include automated notifications for the legal entity-related deadlines and expiry dates, as well as user-defined notifications. Think of copy-passport expiry, appointment-renewal or retirement dates of managing directors, NEDs and other authorised representatives, as well as notifications in relation to expiring certificates, annual accounts-upload or whatever notification users may define. Wherever a deadline, renewal or expiry is approaching and notified, also a task will automatically be created (and added to Weagree's Task Kanban), and upon completion (upload, renewal or retirement), such task will automatically marked completed. Across Weagree's legal entity management, various minor changes are introduced, matching international legal entity management best practices.
Q1 2023
We have created a Tasks Kanban in transaction management, showing only the project-contracts-related tasks and transaction-related tasks on a project-dedicated Kanban. In large transactions involving hundreds or even thousands of tasks, it is now possible to manage and monitor all tasks from within the project Kanban. M&A-transactions, financing-transactions and construction projects often entail the creation of hundreds or thousands of documents. Weagree has now also made it possible to manage and monitor all tasks (automatically or manually) created in such transaction. As is the case with Weagree's general contract tasks Kanban, also when a project-contracts-related or transaction-related task is completed, it will automatically be marked 'completed' on the Kanban. We will also introduce the option to require a workflow approval before a task is indeed marked 'completed' (preventing that a task assignee satisfies their task only partly and such task would disappear from the contracts Kanban without responsible task owner (assignor) verifying or knowing this). The transaction-related tasks will still also be visible on the end-user's general contract tasks Kanban. But obviously, the filtered Kanban within Weagree's transaction overview makes it easier to manage a transaction. It is easier to share your screen with other participants in the transaction, and with the table-view of the tasks, it is easy to create a create an 'outstanding issues-list' (or 'to-do list') for the negotiations or closing of the transaction.
January 2023
To accelerate e-signing in large transactions with large numbers of documents (to be e-signed by DocuSign and initiated and monitored in Weagree or by other e-signing application integrated with Weagree), we have developed a number of features to: * Prepare the individual documents for e-signing * Process the e-signing in bulk at once (of selected or all documents of the transaction) * Apply a single standard 'personal message' to all bulk-initiated e-signing files * Stop and resume the preparations for e-signing at any time (ready-for-esigning files are clearly marked) * Preselect the e-signatories if there is only one e-signatory (known to be) authorised for the relevant legal entity (it was already possible to preselect on the basis of an applicable organisational unit)
January 2023
On the reporting and analysis dashboard, users will be able to monitor contracts based on geographical location, showing a worldmap widget. The interactive map highlights the countries where suppliers, customers and partners are located (and how many of them in that country). Clicking on the country will forward the user to an overview of the contracts related to that country. The map is zoomable. The user can adjust the search-and-filter criteria for which countries must be shown (e.g. based on the type of contract, CLM contract sheet, user group, a period of time). Obviously, users can only retrieve those contracts which they are entitled to see (so not contracts of user groups of which they are not a member).
December 2022Weagree's automated tasks functionality will be expanded with the option to create contract subtasks, a transaction-management Kanban and to-do-lists. Subtasks can already be automated for any contract, but we are enabling context-specific subtasks, for example in connection with an individual contract clause or answering a question in the Q&A. As large transactions (consisting of multiple related contracts) have their own dynamics and their proper group of stakeholders involved, we are also expanding contract tasks to Weagree's project functionality. For example, tasks can relate to the project (or transaction) as a whole or merely to a specific contract within the project. All such project tasks will appear on their own Kanban. Furthermore, completing a (sub)task may be made dependent on another user's approval (that the task is indeed completed). This is useful in large transactions where contract tasks are delegated and where coordination becomes a challenge of its own. To assist in monitoring outstanding tasks, subtasks and collaborating in performing contract-related tasks, it will be possible to export an overview of pending tasks. In other words, users will be able to create a to-do list or a transaction overview of outstanding issues.
Q4 2022
We are currently configuring our hosting so as to support (at high performance) a fully AI-trained model for commercial contracts. Weagree's AI-tooling will automatically recognise more than 40 contract provisions in the first-draft contract proposed by your counterparty, retrieve the CLM data out of those provisions, qualify and categorise them for their inherent risk impact, and identify the provisions for (automated) mark-up. The 40+ provisions for which the AI-tooling in the Weagree Wizard will be equipped include all common parameters for which contract lifecycle management is usually configured: * Document name * Parties * Signing date * Effective date * Expiration date * Renewal term * (Automatic) extension or renewal * Termination notice period * Termination for convenience * Applicable law * MFN (most-favoured customer) * Non-compete * Exclusivity * Non-solicitation of customers * Non-enticing away of employees * Non-disparagement * Right of first refusal, offer or negotiation (ROFR/ROFO/ROFN) * Change of Control * No-assignment * Revenue/profit sharing * Price restrictions * Minimum purchase commitment * Volume restrictions * IP ownership assignment * Joint IP ownership * License grant * Non-transferable license * Affiliate IP license- licensor * Affiliate IP license- licensee * Source code escrow * Post-termination services * Audit rights * Uncapped liability * Cap on liability * Liquidated damages * Warranty duration * Insurance requirement * Covenant not to sue * Third-party beneficiary Not all automated review parameters are equally effective (there will be 'false positives' and 'false negatives') but for the frequently used ones, the AI results will be surprising.
October 2022By including non-automated contracts, you will accelerate the adoption of Weagree as your single in-house platform for all end-to-end contracting work. Weagree will facilitate the smooth initiation of such non-automated contracts. So, your Word-document of a model contract or form can be made available on Weagree's New contract page. Whether automated or not, users will find every contract they need in one place. Such 'non-Weagree templates' will not feature any questionnaires, as they are not automated, but Weagree will operate as your natural all-inclusive end-to-end contracting platform.
November 2022
OCR all CLM files in Weagree will become a fully automated feature (manual work will be minimal, if any). "OCR" means optical character recognition, so the conversion of a scanned (or e-signed) PDF contract into machine-readable text. As an extension of our AI-driven automated data extraction (that starts with the automated import of the signed-scanned PDF or the final Word-version), we will open up the related powerful OCR to all files that are being imported into the CLM (including those imported during the precontractual stage). It's already existing on Weagree's back-end and easy to open up. So it will be available shortly. We will extend the Search capabilities of Weagree CLM to include full-text search.
Q4 2022Sometimes, a functionality merely requires that existing Weagree features are bundled. Weagree contract negotiation tools will be one of those. Alongside the contract creation questionnaire, Weagree already provides for comments, for discussion, and for automatically generating character-level track-changes (distinguishing insertions and deletions in a clause). All such discussions and negotiations can already be continued outside the Q&A, in the contract entry's file. Weagree already enables guest user access, and internal colleagues can be @mentioned in all such comments, discussions and negotiations. Weagree's AI-automated review interface already supports the automated import and styling of non-Weagree-originating Word-documents. So everything is there to reassemble these features and enable our customers to conduct their contract negotiations entirely within the Weagree Wizard. And of course: to generate intermediate versions that show the mark-up and include the comments as Word-Comments). In case your supplier, customer or business partner refuses to use your Weagree as negotiation tooling. At least you are able to 'negotiate' internally.
October 2022The characteristics of any document in a CLM repository will no longer be entirely static. With a number of CLM repository optimisations, Weagree users will be enabled, to a maximum extent, to manually change the file name, document status or file type (e.g. contract, schedule, transaction-related, party-related), date, description and version number in Weagree CLM (also in the contract creation stage). For ease of use, e-signing receipts will also be made directly accessible from the repository.
October 2022As a natural step after extending our SharePoint-integration, we will introduce a Teams integration (chatbox). The chatbox will actually be the Teams chat functionality, fully integrated into Weagree's questionnaire and other Wizard pages. By connecting either to colleagues, the legal department, LPO managed services providers or Weagree's staff, personal support is set up for any end-user. Also, other chatboxes and chatbots will be supported, in case a different provider is preferred (if IT security is guaranteed). At a later stage, the chatbox will be extended with a dashboard for monitoring and managing chats and authorised support users, facilitating effective on-demand legal service. The chatbox can be linked to a knowledge base for easy search and automated responses. Likewise, legal support continues even if nobody is available, to efficiently deal with common questions. As our customer needs may show, we may further extend it into our own chatbox to enable IT-secure collaboration within the Weagree Wizard.
Q4 2022In addition to drag-and-drop upload files to Weagree's CLM and other end-to-end contracting functionality, we are introducing the possibility for end-users to forward-email any attached contracts and contract-related documentation into our contract management. The e-mail with attachments will automatically be identified for the right customer, end-user and contract file to which the attached-forwarded contract relates. The e-mail will as much as practicable be handled automatically, and provide the end-user with tooling to monitor or validate the file import. The functionality will also apply to Weagree's entity management, contract negotiation versioning (internal DMS), automated contract review. functionality is not new: although less error-prone, the same is already in place for all e-signing integrations. Moreover, Weagree's application error and development ticketing system, developed by our programmers, already provides for this advanced email attachments-handling. The email text forwarded to Weagree can also be included in the Communications thread stored alongside the contract, regardless of whether the mail contained an attachment.
October 2022
After implementing ISO 27001, 27017 & 27018 in Q1, and conducting a full cycle of monitoring and reviewing the adequacy of the implementation in Q2, September was the month for all ISO 27001, 27017 and 27018 audits. Our ISO certification includes all our activities and all our operations, including the Weagree Wizard, of course. With our ISMS (information security management system) fully configured, we successfully completed the external certification audits for ISO 27001, 27017 and 27018. As we have been taking IT security seriously for many years (and have been risk-assessed numerous times), no non-conformities were identified. Our ISO certification should follow in October 2022.
6 September 2022Managing large volumes or complex contract data has just become easy: Weagree automated data retention periods in a smart way. For the various types of data, the applicable (default) data retention period can be configured. Of course, data will not be deleted if they are relevant or still active (not terminated or expired). And once deleted, they will still be recoverable through the recycle bin. Also, the CLM will automatically delete data only once certain contract-specific conditions have been met. And for every CLM-managed contract, the default retention period can be customised. It will be possible to individually enable or disable data retention for each of a number of data categories: * Draft contracts (unsigned contracts) * CLM (signed contracts) * Other parties - entities * Parties - individuals * Individuals' ID or personal documents * Weagree users Default retention periods that comply with GDPR standards will be implemented. They can be configured to suit the customer's own GDPR policies.
August 2022Storing contracts and related documents in an external repository (SharePoint or any other DMS) demands control over their placement. Weagree's existing SharePoint integration will be upgraded to provide authorised users more flexibility and full control over the SharePoint site and over the folder structure for storage. Every customer uses SharePoint or DMS differently (even across the internal organisation) and Weagree supports it all. Authorised users and admins will be able to define the default SharePoint-sites and default path (folder and subfolder names) for files created or managed through the Weagree Wizard. The flexibility will apply at the various contract levels: contract creation vs. CLM vs. entity management-related files; user profile rights; transaction or project-related files, individual contract-level, as well as any individual file in the repository of a contract entry. Paths (folder names) may use Weagree-variables (e.g. the name of the user group, counterparty shortname or template). The added flexibility includes intuitive options to repair incorrectly stored contract files, or to postpone storage (e.g. if the SharePoint-site is not yet available for the end-user). Weagree's integration is powerful, where it enables syncing (already): permitting SharePoint-members to add files on the site and Weagreeu-users to make sure the contract repository contains the relevant files.
6 August 2022Overall contract automation and CLM security of the Weagree Wizard will be further improved: * two-factor authentication (2FA) via authenticator apps will be added to the login settings. 2FA will also apply to guest users * Document uploaded to the Weagree Wizard will be scanned for viruses and other malicious content * (Encryption) key management * Extended forensic logging of user actions (incl. admins and integrators) * Exporting user overviews, user profiles (and assigned users) and Weagree-usage reports * Appointment of individual DPOs in entity management
July 2022The new Integrator access functionality allows admins to exert greater control over the access rights of those who implement Weagree for a customer. Weagree employees, our implementation partners, your integrators and your providers of managed legal services, hired to provide functional support are now better manageable. It was already possible to distinguish between basic integrators (who can provide all implementation support but not access any customer data) and (full) integrators (who can also access your data, as they may need to import or migrate it into Weagree or provide your outsourced managed legal services). Such integrator access rights with access to user data and CLM-contracts may now be restricted to a specific period of time. Integrator access can be withdrawn at any time. Shortly before expiry of the defined access period, both the responsible admin and the integrator will receive an automated expiry alert. Individual end-users will also be able to submit a support request for any of their contracts or a contract creation questionnaire. Such end-user may grant a (basic) integrator access for a certain (short) duration. Default additional restrictions ensure that (basic) integrators can only make any changes as is necessary. Smoothly managing access rights is a cornerstone of effective GDPR compliance!
July 2022Licence management, keeping track of active user licences and managing user accounts and user profiles will become easier in Weagree's user management (and related widgets). Both the existing Licence item of the Administrator page and the new User licences usage (used versus available) visualise how many users with any particular licence there are and how many licences are available. Part of introducing this flexibility was the addition of search, filter and reporting capabilities in Weagree's user management.
July 2022A counterparty's contract may contain clauses that you find useful for your own contracts. We enabled Weagree users to 'borrow' such clauses (clause stealing). Upon importing a document. Weagree's AI-driven automated contract review tooling - as before - creates a contract outline with contract building blocks and subclauses. The user can then select such building block or subclause, click the Borrow clause button. Users with admin-rights can then review the clause proposed by the users and add it to the clause library with a single click. Build your contract know-how in no time, with minimum effort. Call it what you want: it may as well be a clause negotiated and co-authored with the lawyer of the other party. We like to call it clause stealing.
June 2022Our document automation has become more versatile with the option of landscape pages orientation. With a simple tag, parts of any contract (or the entire document) can be generated in landscape page format. This is useful for presenting wide tables that do not fit properly on the normal portrait-oriented page.
May 2022Automatically creating a markup of a contract received from suppliers, customers or business partners is one of the ultimate steps to automate a legal counsel's work. This functionality extends Weagree's automated contract review module, extends the use of Weagree's clause library and builds on our long-existing contract generation technology. After uploading a third-party drafted contract version to the Weagree Wizard, the document is automatically converted (in an OCR-like manner) into a Weagree-reviewable document and automatically assessed for all inherent contract risks. The end-user can then review and follow-up on Weagree's automated contract analysis: replace any unacceptable contract clauses (by inserting pre-approved provisions from Weagree's clause library) or modify the proposed clauses to align them with corporate policies, contract playbooks or otherwise acceptable contract provisions. Weagree will then generate a 'version 2' contract and automatically create a compare (tracked-changes) document to be returned to the supplier, customer or business partner, as the case may be. The automated contract mark-up functionality entails extension and recombining of existing Weagree functionalities rather than anything new. Our challenge is to achieve it with maximum user-friendliness: intuitive.
October 2022With a dedicated recycle bin, data integrity is improved: users will have greater control over what is deleted from the Weagree Wizard (and they can restore inadvertent deletion of data). Deleted contracts, projects, contract parties and Weagree-users will end up in the recycle bin. During a (customisable) period of time, users can prevent permanent deletion and restore any item. Admins can monitor deletions, including fraudulently (and intervene). Weagree's in-app recycle bin is a powerful safeguard against inadvertent data loss (reinforcing data integrity).
6 April 2022
Integrating contract lifecycle management (through a CLM API) with other enterprise-grade applications is crucial for an adequate obligations management and preserving contract data integrity. As Weagree's CLM API supports the common API technologies and standards, configuring an integration should not require involvement of our programmers anymore to embed Weagree in the corporate IT landscape. While all of the below options are technically already supported, Weagree's API upgrade will enable our customers' admins to complete all integration work independently and intuitively. This upgrade improves the flexibility to map all metadata in Weagree onto data fields in other applications to include so-called CMIS properties, and facilitate full integration for any type of CRM (contracting party details - e.g. Microsoft Dynamics CRM, Salesforce), DMS (contract-related document storage solutions - e.g. SharePoint, iManage) and ERP (enterprise resource planning - e.g. SAP, Salesforce, Oracle, Mendix) system. The flexibility to 'map' contract data applies to all contract data, all entity management data and all documents in any Weagree CLM contract sheet and any automated contract template, and works both ways (integrating for CLM API calls from outside Weagree, plus outward push of contract data to third-party applications). Intuitively.
March 2022Weagree is pursuing ISO 27001, 27017 and 27018 certifications, relating to information security in general, in relation to cloud services, enabling our customers to comply with their IT security requirements, and in relation to personal data (GDPR requirements). End of Q1, we will have implemented a fully fledged ISMS, information security management system. Although Weagree has always complied with the highest security standard, we raise the bar further and adopt all aspects of our IT security, implement an effective monitoring plan to assure ongoing adequacy of our IT-security-related measures, policies an procedures.
Q1 2022Functionality enabling fully GDPR-compliant, entirely automated data retention. Automated GDPR anonymisation of contract entries is our first step to enabling customers to comply with GDPR automatically: after a set (customisable) period of time, the Weagree Wizard user who drafted a contract will be removed from the contract entry. It ensures that a contract entry will no longer contain any superfluous personal data. (As GDPR requires adequately enforced data retention policies, this includes the data of past users on 'abandoned contract entries'.) Users in the same user group and an admin can still reassign the contract to a user. For maximum flexibility, it will also be possible to link the retention period's reference date to one of various document-related actions.
February 2022In addition to generating an all-options document from a template, an admin is now also be able to generate almost-all-options documents. Contract automation may increase the number of options compared to traditional model contracts significantly. To keep an all-options-document readable we have made it possible to generate a split-set based on one or more admin-selected global questions. The selected global questions result in a matrix of documents. Each document will reflect one potential combination of global question answers. The admin can use this functionality to quickly and easily create reference documents applicable to various basic scenarios. Also, we introduced customisation options for the almost-all-options document's contents and appearance. Superscript tags identifying the applicable Q&A-questions and answers, as well as brackets around Q&A-optionalities, can now be disabled to improve readability or facilitate direct comparisons to other documents.
6 January 2022The forthcoming Weagree Contract tasks Kanban will adjust realtime. Of course, as part of Weagree's dashboard and automated to-do lists, end-users will have the possibility to drag-and-drop tasks across the action centre's contract tasks Kanban (a board where columns signify the status of a task - contract tasks to be created automatically) from left to right: * Unscheduled tasks (on hold) * In progress * Do now * Awaiting input * Completed The end-user can switch Weagree's contract tasks Kanban-view into a table-view (also allowing to export a tasks overview). And, very exciting, all changes to a task will be visible realtime for all other users who are involved in that task. (So you can see the task-card being dragged-and-dropped by a colleague real time.) So yes, it is also possible that tasks are divided into subtasks and that several persons are involved in completing any (sub)task. Weagree's tasks and action centre is making all contracting work easier to oversee, manage and coordinate! We are very proud to be able to release this functionality in such a short timespan. Background: we have been using the same technology and features for our bug-reporting and functionality-development. It is mature, proven product, developed by our programmers over the past five or six years.
December 2021The contract lifecycle management dashboard will be made extremely flexible and actionable: on their dashboard, end-users will be given the possibility to take frequently-undertaken action. This way, we aim at increasing the user-friendliness to the maximum. For example: * 1. the Weagree Widget showing the five most-recently active pending contracts, will not only allow the end-user to open the related (last-added) contract version (or go to the contract entry altogether), but also to e-sign it, to invite a guest user, and to register the contract into the Weagree CLM (contract repository); * 2. the Weagree Widget showing tasks will not only list the five upcoming tasks but also to create new tasks or to mark a task completed; * 3. the Weagree Widget showing the contracts that are pending workflow approval will enable the approver to approve or to reject with one click; * 4. there will be a Weagree Widget listing the contracts that are pending e-signing (status not-signed); * 5. there will be a Weagree Widget listing the contracts that have just been e-signed (status signed - as the completion of e-signing is automated, not manual); * 6. the Weagree Widget showing signed (CLM) contracts that require attention (status medium or high urgency) can be accessed with one click. We are making the Weagree dashboard widgets extremely actionable (and flexible): end-users will also be given the possibility to request Weagree to create other Weagree Widgets or the admin to create a tailored widget.
22 November 2022With the introduction of a Contracts dashboard and more advanced Contract analysis and contract reporting tooling, we are also introducing visualised CLM reporting dashboard widgets (Weagree Widgets). Many contract data and reporting data can be visualised on either the general user dashboard, or on the analysis and reporting pages. This is a first series of countless Weagree Widgets that will follow. Indeeed, many of the pre-cooked widgets are a mere visualisation of already existing search-and-filter functionalities. This initial series of flexible Weagree Widgets can easily be customised and replicated for reporting period, named end-users, responsible user groups, contract types, contract data sheets, etc. The initial series of reporting widgets include: * Average contract value * Pending business transactions * Average time to signing * Average transaction cycle (time between generating first draft and signature) * Average internal fact-finding (time needed to complete a questionnaire) * Average time to approval * Expired or terminated contracts * Unfinished questionnaires * Recently active users * Completed contracts As indicated, there will be more Weagree Widgets. Also the end-user will be enabled to easily propose (or request) dashboard reporting widgets.
December 2021Improved and more actionable CLM (contract lifecycle management). While the Weagree CLM offers extraordinary features for searching and managing your signed contracts, several end-user actions can be automated and be made more actionable. Simple, frequently returning actions will be made easier, by creating buttons. Examples: * Show pending tasks (related to a selected contract), * Assign a task, * Notify stakeholders, * Change contract date, * Change persons and teams involved, * Change status (terminate or discontinue). The buttons will be made flexible: if the end-user does not want to see them, they can be moved onto the side-panel (the webpage's swipable panel that also contains widgets, guidance notes and wiki's). This will further increase the flexibility of the Weagree CLM, as it enables the admin to tailor the user experience (UX) to their role or corporate profile.
December 2021Aligning Weagree's UX interaction design more closely with the end-user's main courses of action. The introduction of the Task and action centre as well as the Dashboard demand an upgraded user experience. The top navigation will become more actionable, indicating the user's actions: * Dashboard, * To do (tasks), * Create contract, * Negotiate, * Register (signed contracts), * Search (CLM), * Analyse or report. Various existing functionalities that have been there for years become more prominent and easier to access. Searching and filtering the CLM repository becomes highly intuitive. The side panels (on smartphone and tablets the swipable) opening up additional functionality will be used more often, which reinforces consistency with Weagree's integrated automated contract review functionality.
December 2021Introducing intuitive tooling for heads of legal and general counsel to create their contracts-reporting and contract-monitoring dashboards. The data is already there, it only needs to be unvealed visually. Insight in contract deadlines, team members' busyness, transaction progress is then visualised by graphs, charts, spring-pies and any other useful visual. The current reporting button will be used to create the visualisations.
Oct/Nov 2021All notifications (from Weagree's CLM, entity management, workflows, contract-creation-related comments) will also result into a task. Users can also create tasks manually, and assign tasks to others in their user groups. The tasks view will be either a table overview or a kanban board (showing task statuses).
Oct/Nov 2021Any risks in the contract received from the counterparty are automatically assessed and rated. The functionality is part of Weagree's AI-driven 'automated contract review'. The risk rating and assessment facilitates a quick oversight in the contractual pitfalls inherent to the received draft contract. Along with the automated contract analysis, every relevant provision is assigned a risk level, identifying the nature of the risk. The risk levels will force a decision whether a contract clause is acceptable or not: a provision as automatically reviewed is either in line with the corporate contracting policy, acceptable (but not the preferred option), unacceptable for introducing a high risk or exposure, or a deal breaker. This is visualised by using coloured dots in both the reviewed contract and the contract overview (enabling a contract portfolio analysis). If a certain contract provision was not automatically found in the contract, the contract field will be marked as a contract anomaly (red flag). The risks are assessed on the basis of the own contract position (e.g. customer, licensor, service provider, seller). The admin can define which types of risks are to be distinguished: on the admin dashboard, the types of risks can be defined (e.g. operational risk, financial risk, non-compliance with laws, non-compliance with GDPR, reputation risk, supply chain risks). For a congtract portfolio analysis, the end-user has the possibility to select which clauses are to be shown in the contracts portfolio overview; and the overview lists the contract (meta) data plus the risk colour indicator.
September 2021The e-signing plugins will be fully integrated with Weagree's entity management, allowing to preselect the signatories based on the corporate mandate policy adopted for the contract. The automatic preselection can either (i) further reduce the names of eligible e-signatories for the contract, based on their authorisation to represent and sign for a certain organisational unit (be it a Business Unit, a staff department such as HR or Legal), or (ii) extend the eligible e-signatories. This is an extension of the already available option that e-signatories are selected based on the legal entity that is a party to the agreement. Furthermore, Weagree's e-signing plugins are fully integrated, which means that the entire e-signing process can be initiated and monitored from within the Weagree Wizard (fully automatically).
June 2021AI-driven review of a third-party's first-draft contract. The imported contract is analysed fully automatically, and identifies: * Unacceptable contract clauses and provisions * Risk-increasing clauses and provisions * Missing (must-have) clauses. The imported contract will automatically be converted into a Weagree-template (with the look & feel of the uploaded contract). The reference basis for classifying all so-imported contract clauses and provisions will be the customer's own contract templates and classifications for the type of contract. User-friendly tooling facilitates the further machine learning (classification, subclassification, qualification for risks, and extraction of contract data). The Weagree Wizard will subsequently generate a tracked changes contract version in which manually and clause-library inserted provisions are tracked.
September 2021Improved tooling for importing Word model contract templates: automated detection and assignment of clause levels. Definitions will automatically be stored in the definitions library, and schedules and annexes in the schedules library. Automated detection of pre-existing definitions (and removal). Clauses will be automatically assigned a clause name. Import includes tables. The tooling will also be used for 'automated contract review' (AI-driven review of the first-draft contract received from the other party).
2 May 2021In the realtime editor, guest users can be given the possibility to modify the contract text. Such changes are shown as tracked changes (insertions blue underlined, deleted text in red strikethrough); also the generated Word-document will contain this 'redlining'. The possibility to allow guest users to modify the contract text can be configured (e.g. based on authorisation level).
1 April 2021Versioning of templates ascertains monitorability and continuation of contracts and contract data over time: every legacy template can be linked to a later template. Admins have version-management tooling to revert a clause or Q&A-question of a previous version.
1 March 2021Weagree can import data from MS Dynamics to automatically fill the entity management's party database. Also party-related data can be synchronised between the Weagree CLM and Microsoft Dynamics CRM.
1 February 2021In large transactions consisting of subsets of linked contracts or closing documents, you can answer on a meta-project level how many sub-projects (i.e. sets of closing documents) are required. For example, for companies involved in the transaction (beneficiary or pledgor under the credit, or acquired company in the takeover or investment) a sub-project will be created for each. Each such sub-project will contain templates for board resolution, shareholders resolution, deed of pledge and poer of attorney, preventing that Q&A questions are asked twice: with answers derived from umbrella-project level or from other templates in that sub-project.
1 February 2021Initiate a contract from within Salesforce, fill the questionnaire in the Weagree Wizard with the data pushed along with initiating that contract, then complete the questionnaire. Or start the questionnaire within the Weagree Wizard, retrieve party details from Salesforce, generate the contract, and export it (with additional contract data) to Salesforce.
1 January 2021We have added a low-level (ISO 27001-certified) data scanning service on all user-interaction. The scanning service detects suspicious user behaviour and performs certain extra security checks (in addition to the customary virus-scan, firewall and infrastructure monitoring). Our customers' data security is our highest priority.
1 December 2020Advanced user-management functionality: role-based access rights; user-rights depending on the end-user's function.
1 November 2020
Approvers and submitters involved in a contract request can discuss the workflow approval alongside the Q&A: * ask the submitter about the scope and particularities of the business transaction, * express 'conditions' for giving approval, or * explain company priorities, risk management policies. The workflow-linked communication feature strengthens internal controls.
1 October 2020An admin can now generate an all-options contract version from the Weagree template (which includes all Q&A-options inline in the Word-document, indicating the type of Q&A-question and, if applicable, nesting any conditionally embedded Q&A-answer options). The testing user can switch to testing mode, which makes it possible after answering a Q&A, to one-click create a compare/redline version against this all-options-included document. This supports a long-existing template-insertion feature that enables senior legal counsel, in an intuitive manner, to review and modify Q&A formulations in tooling separate from admin-tooling. This split-off of template insertion frmo questionnaire-formulation makes implementation efficient.
1 September 2020Customer can import entity management data from other solutions such as Effacts / Legisway. But also from external CRMs.
1 September 2020Customers can import their existing (legacy) CLM, contract repository. The admin tooling determines what CLM-fields the imported database or spreadsheet contains, and permits the admin to map them to the correct Weagree CLM fields and the related CLM-data values. Excellent for importing contract databases from a different language. Imports from Effacts and Legisways work smoothly and intuitively.
1 August 2020E-signing of all contracts and schedules can be initiated in the Weagree Wizard. Intermediate receipts (of opening, reading and signing) by either signatory is automatically handled by the Weagree Wizard. Returned esigned contracts are automatically stored with the correct contract entry. Contract entries are marked pending e-signing or e-signed. This plugin integration also supports other esignature solutions such as Adobe Sign and Evidos.
1 July 2020Within the questionnaire, all stakeholders involved in the transaction can discuss any of the contract parameters. Such communications takes place inside the contract questionnaire (and relate to a Q&A-question and to a contract clause). A user involved in the transaction can simply invite another Weagree-user to join by typing their @name in a comment. All stakeholders automatically receive e-mail notifications. Communications are stored with the contract, will be kept with the CLM-managed contract once the contract is signed.
1 June 2020Powerful contract know-how maintenance tooling. Providing feedback to template administrators or discussing the particularities of any contract with others via the questionnaire has been made easier. Next to each question and each paragraph in the realtime editor, a user can open a pop-up for submitting any comments. All users can provide feedback on the template and Q&A-questions. Feedback may include text proposals for the contract template. The admin can deploy the feedback or proposed text with only one click. No Post-Its keeping track of desired model contract improvements anymore! Furthermore, a Communications panel on the left side of the screen facilitates discussing commentary. All feedback items contain a direct link to the question or paragraph for quick and easy navigation.
1 June 2020Weagree can assign contract numbers to your contracts (both at contract creation stage and after signing). The contract number can be composed of elements such as year or date indicators.
1 May 2020Individual contracts may be marked as confidential, rendering it invisible and inaccessible to all other users unless they have been specifically granted access by the contract's creator or granted superior authorisation.
1 April 2020Full entity management and corporate housekeeping: complete administration per legal entity of managing directors, non-executive directors, shareholders and subsidiaries, org-chart (indicating shareholder percentages and MDs), constitutional documents (articles of association, deed of incorporation, bylaws, shareholders agreement), corporate certificates, corporate licences, permits, financial accounts, accountans letters, lawyers letters, ISO certifications (and whatever the admin may configure), also listing all contracts entered into by that legal entity. Overview of authorised representatives. Notifications in relation to all underlying documents (e.g. expiring of a director's copy-passport) are managed centrally. The entity management also applies in relation to the counterparties (suppliers' groups, customers' affiliates and business partners).
1 April 2020For large, complex transactions (e.g. M&A, LMA-credit facility) it is now possible that the admin defines a complete project-template consisting of multiple linked contract templates. Upon initiating the transaction (project), the end-user answers basic project-level questions to activate or deactivate project-templates relevant to the project. All Q&A data fields in such contract templates can be linked to each other quickly and intuitively (and largely automated) across the project-template. The linking of Q&A data fields prevents that questions are being asked multiple times in the various contract templates. For example, if the closing date of a financing transaction is postponed by a week, the end-user updates this Q&A-question in one template and thereby in all linked contract templates.
1 March 2020Improved user-experience. The numbering and indentation of clauses as shown during the questionnaire in the realtime editor (WYSIWYG 'under-water-screen') can be customised and are matched with the numbering style of the applicable dotx-file.
1 February 2020Imported contract will automatically be converted into text (OCR). In the imported contract, various types of data are recognised and tagged, fully automatically. Types of retrievable contract data include: party names, locations, countries (incl. applicable law), amounts, currencies, and dates (e.g. effective date, repayment date, delivery, expiry date). The values identified in the imported contract are linked to the eligible CLM fields (tooling will fully automatically identify the eligible CLM dates or amount-fields), and propose those to the end-user.
1 January 2020If a contract (generated by using Weagree's contract creation) provides for certain calculated dates (i.e. calculated by applying a time period to another date), then each of such calculated date, time period and other date can be pushed from contract automation into Weagree's CLM.
1 November 2019If a contract stipulates for deadlines and contract milestones to be calculated by reference to another contract deadline (e.g. starting date), such floating deadline will adjust automatically if either the referenced date or the related term change. Al CLM notifications for each such date adjust accordingly. For example, if a construction agreement determines that certain subprojects or materials are to be ordered 12 weeks before start of construction works, the ultimate order date is recalculated if either the starting date or the 12-weeks leadtime changes.
1 November 2019Modifications of CLM contract data are made visible for CLM users (who are authorised to see such logging data), improving compliance and auditability.
1 November 2019We have created a plugin for Evidos' e-signature solution. The entire e-signing flow can be initiated and monitored from within Weagree.
1 October 2019For law firms, as well as for intra-company templates, the parties can be retrieved from (and stored in) the party database identified on the template. This may be the own party's or the other party's database. For large transactions (projects for M&A or financing transactions), it is possible to keep the parties confidentially outside the entity management's party database.
1 September 2019Approval workflows can now be fully tailored to suit the customer's risk management and internal controls, bringing Weagree in the top-20% of global workflow tooling. Workflow building blocks can be defined globally and applied locally (in a template or Q&A-question (Q&A-triggered workflows)), which accelerates implementation. Also, individual users can be subjected to approval. Workflows can be triggered by Q&A-answers (Q&A-driven workflows), operate parallel so that multiple people can review different parts of a contract simultaneously, or sequential to create a succession of approvals by different people. All stakeholders involved in the approval flow can discuss a request for approval (one-click access to the Q&A): ask the submitter for clarification, formulate conditions for approval, or explain rejection. Such communications are stored with the contract, but also reflected in automated e-mail notifications. The modular setup implies that workflows are composed dynamically (context and Q&A-driven). This prevents that countless context-specific workflows have to be defined and maintained. Configuring and deploying the workflows is a matter of minutes once the approval units (who approves what) and workflow building blocks have been defined.
1 August 2019Weagree's contract lifecycle management can be configured to operate as a GDPR register, including reporting options. CLM-managed contracts can be configured to be erased after the retention period (on a per contract basis, retention periods can be adjusted).
1 April 2019Optimisations of the end-user's questionnaire experience, to allow for more complex links between questions. This reduces the number of required questions, avoids redundancy, and allows irrelevant answer options to be hidden. Particularly useful for exceptionally complex and large transactions.
1 March 2019Initiate a contract from within SharePoint, fill the questionnaire in the Weagree Wizard with the data pushed along with initiating that contract, then complete the questionnaire. In each case, export the generated contract and all contract data (back) to SharePoint.
1 March 2019Encryption of all data and files, regardless of whether it relates to contract creation or contract repository.
1 February 2019Party-related data can be used to answer Q&A-questions. For example: * if the party is a man or a woman, the contract refers either to he and him, or to she and her; * a GmbH & Ko KG (limited partnership managed by a legal entity) results in including the managing party imn party block and signature block; * the contract refers to 'shareholders', 'members' or to 'partners' depending on whether the party is a company, an association or partnership, respectively.
1 February 2019CLM-managed contracts may contain particularities unforeseen in the admin-defined contract sheet. For that purpose (and for improved searcheability of the CLM), we have introduced clause library blocks that can be added to an individual CLM-managed contract.
1 January 2019Improved visibility of CLM contract data.
1 January 2019Advanced options to search and monitor pending contracts, and create overviews or reports. Users can define a search-filter and convert it into a predefined search button. Where the search filter refers to a date in the past, over time, the defined date will move along. For example, a predefined button showing contracts older than two months, when clicked a year later, will display the then-two-months-old contracts.
1 January 2019Advanced options to search Weagree's contract management data, and create overviews or reports. Users can define a search-filter and convert it into a predefined search button. Where the search filter refers to a date or a timespan, over time, the defined date or timespan will move along. For example, a predefined filter for contracts that expire in the next two months, when clicked a year later, will display the then next-two-months-expirations.
1 January 2019Improved reporting capabilities, permitting a head of legal or GC to oversee busyness of their team, individual workload, and to generate (exportable) reports. Visibility of team members' CLM-contracts is subject to preconfigured access authorisations.
1 January 2019Improved monitoring of pending transactions and collaborative contracting options (e.g. to step into a contract by a colleague). Subject to applicable access authorisations. Various search filters are available to quickly and effectively produce overviews of pending contracts and transactions. Routine queries can be assigned to custom buttons, so users will not have to manually set all filters again and again. Filters for contracts before or after a particular date can be saved as relative timeframes (e.g. 'the past two weeks' as opposed to 'date X to date Y').
1 January 2019Weagree can interface with and send generated documents and metadata to Mendix.
1 December 2018Simplification for end-users of search and filter options, making it more intuitive to find the right contract quickly.
1 December 2018The contract lifecycle management (CLM) contracts register contains a number of status indicators (grey, green, orange, red) to highlight urgency of required action.
1 December 2018Improved user experience for accessing or picking up contracts of colleagues.
1 November 2018Added various optimisations for inserting and organising tables in contracts (e.g. preventing table rows to break across the page or keeping tables together)
1 November 2018Depending on authorisation, a user can manually decide when contract data is exported to an API-integrated external application.
1 November 2018Improvement of Weagree's DMS (for managing contract negotiation versions).
1 October 2018Simplification of managing e-mail notification texts sent by Weagree (separating them for login/password, workflow, CLM, contract creation discussions, user feedback, etc.)
1 October 2018An answered Q&A can be exported (Excel), the given contract entry be multiplied. After updating the Q&A answers for the contract entries, the spreadsheet can be imported into the project. All contracts within a project (transaction) can be batch generated.
1 September 2018Administrators can add fully customised edit-fields, date pickers and country lists to the list of party database fields. These custom fields can then be used in each template, if and when required.
1 September 2018Users can look up the public commercial register for the correct company details, and Weagree imports the related company data (address, registration number etc.).
1 August 2018If a user enters a word to be used in multiple clauses, the Russian language declension module modifies such word for the applicable grammatical declension.
1 August 2018Possibility to calculate a date based on user-entered parameters (e.g. effective date plus contract duration).
1 August 2018The contract lifecycle management (CLM) environment permits that date-fields are used to create notification triggers, to automatically send (one or multiple customised) e-mails in relation to key contract deadlines and expiration date. Default notifications are configured by the admin; end-users can manually finetune or define their own (contract-specific) notifications.
1 July 2018Encrypted storage of all contracts, schedules and transaction-related files. Option to archive transaction-related files (incl. negotiation versions). Authorised users can access their colleagues' contract repository.
1 June 2018Create a compare (aka track-changes or redlining) between contract versions. The user selects the negotiation versions, Weagree suggests which is the 'original' and which the 'changed' version, the user identifies if the compare needs to be added to the repository (and may rename the suggested compare file-name), and clicks OK.
1 June 2018The admin can create custom types of automated e-mail notifications, for the contract approval workflow and contract management deadlines. For example, tailored CLM notifications may range from alerts that a deadline is approaching (or has passed) to specific instructions for a particular type of project.
1 April 2018Weagree's contract lifecycle management (CLM) permits users to fully manage both internally and externally generated contracts. Contract sheets, configured by the administrator, can differentiate between types of contract and required metadata. Metadata can be automatically inserted by creating a contract in Weagree, answering the questionnaire and then transferring it to the CLM. CLM-access rights distinguish read+write from read-only users. Implementation, if based on contract automation templates, takes only a few minutes. Users can create customisable reports and overviews on their managed contracts and CLM data fields. Users with the correct authorisations can also monitor their colleagues' managed contracts.
1 April 2018Customers can upload or define their own look & feel applying to all notifications sent by the Weagree Wizard.
1 April 2018After an initial draft document has been generated, further documents (of any type) can be uploaded to the contract's document repository to create a complete digital file. Such files can be categorised (as schedule or annex, deal summary, transaction-related, party-related, draft version, notes etc.).
1 March 2018Existing logging of user-interaction extended to all user-activity anywhere in Weagree. The logging reinforces compliance and auditability of CLM-managed contracts with strict GDPR..
1 February 2018Weagree can export generated contracts for further tailoring and negotiation in SMASHDOCs.
1 January 2018Replace document generation engine with open source solution. Substantial acceleration of generating any document.
1 December 2017The WYSIWYG contract previewer ('underwater screen') has been upgraded to allow authorised users to edit the preview contract text in realtime (while answering a questionnaire): * making the realtime editor detachable (popped out as a separate browser window) for scroll-along on a second monitor screen; * making clause numbering realistic (and making clause numbering styles configurable for admins); * highlighting Q&A-defined provisions; * making the realtime editor accessible on tablets and smartphones (swipe-in). The WYSIWYG editor will continue to scroll along with the questionnaire.
1 November 2017The Weagree Wizard can be fully customised for all colours and text markup in the Weagree Wizard to reflect their company's house style as closely as possible.
1 July 2017Clauses in the clause library can be assigned categories and keywords, making it easier for users to find the ones they need and for admins to organise them. The clause library already pre-filters clauses for the language of the template in which it is called upon.
1 May 2017Every end-user can invite a guest user to answer to the questionnaire, including from outside the own organisation (suppliers, customers, partners or consultants). A guest user invitation grants that individual access to a single contract's questionnaire for further review and negotiation. For the time being, guest user accounts are free of charge.
1 April 2017With a single click, any overview of pending or approved contracts in Weagree can be directly exported to Excel for monitoring or evaluation purposes.
1 April 2017Word-documents can be automatically imported to create the contract creation-template, automatically divided into building blocks and clauses corresponding to articles, sections and paragraphs in the contract, with the option to adjust paragraph styles during import. The implementation time required for inserting a template has become 75 percent shorter than the time required for ContractExpress, and 66 percent for HotDocs. Note: later improvements have increased Weagree's landslide competitive advantage in template-insertion time.
1 March 2017From within the questionnaire, end-users can give feedback on the contract template text or the Q&A-questions or answer options. Such feedback can be qualified (e.g. typos, comprehensibility of a question, completeness of answer options, whether the contract text is up-to-date re. corporate policies, and laws or regulations). The feedback is collected on the admin page where administrators can update the template or Q&A with only one click.
1 February 2017End-users can export their contracts' Q&A (options and) answers to an Excel sheet for review or editing. Optionally, this export may include all Q&A questions that were not asked during the questionnaire because of their conditionality.
1 January 2017In a template, admins can search-replace-all any text or phrase. The search-replace feature allows the admin to exclude particular occurrences of the searched text or phrase. Where such change affects contract building blocks used in other templates, the search-replace-all will not perform the change-replace, unless the admin intentionally includes it.
1 December 2016It is possible to search all contract entries for certain historical data (or data ranges), and to create reports. First step towards complete contract management.
1 November 2016Customers can use their own dotx-files (and dotm-files) for creating contracts. This includes the ability to add extra custom paragraph styles. Updating and managing dotx-files is possible, as well as identifying a default dotx-file.
1 October 2016If a contract entry is part of a larger project (with several connected questionnaires or linked Q&A), it is now possible to add that entry to the project.
1 September 2016Based on the answers given during questionnaire, end-users can create reports (and export such reports). The end-user has full flexibility in defining which contract data are to be reported and exported, including to define ranges of contract data. The reports show how internal policies are implemented, or how decision-making is reflected in the organisation's (first-draft) contracts. This functionality preceded later reporting tooling in relation to signed contracts.
1 August 2016Contract headers and footers (like the coverpage) are not part of a template. As contract house style components, they are managed as a separate modules. It is now possible to trigger Q&A-questions from within the headers and footers.
1 July 2016Flexibility in syncing user groups and user-access rights upon single sign-on access (sync Weagree with ADFS or Azure)
1 July 2016Insert clickable hyperlinks in contract text.
1 June 2016The administrator can easily reassign all a user's contracts to another user, for example when the original owner is leaving the company or at least will no longer be using Weagree for the foreseeable future.
1 February 2016Automatic calculations based on user-entered values during the questionnaire (both manual input and dropdown selections are permitted for the calculation formula). The calculation results can be directly inserted into the contract text or reused for follow-up questions. All common scientific calculater functions are supported. Examples of calculations include: annuity of loans, instalments, milestone payments (percentages of the principal fee), royalty calculations and license-related NRE-payments, conversion of currencies.
1 February 2016The default approver setting can be overridden on a template-by-template basis, by assigning another user as that template's approver.
1 January 2016Powerful contract know-how maintenance. Any local building block or contract clause in a template can now be immediately upgraded to global status, adding it to the clause library, rather than having to be manually inserted (from scratch or by duplication) into the library.
1 November 2015Users can upload an image during the questionnaire, to be inserted into the contract. Optionally, the admin can predefine the positioning and scaling of the images that will be uploaded by the end-user.
1 October 2015Transactions consisting of multiple contracts and documents can be linked together: Q&A-questions will be triggered once. For example, if the effective date of the transaction changes, it can be changed in one template and all underlying contract entries will be updated automatically. It is possible to collaborate, involve multiple persones in the project. Each person so involved will only be able to access such templates as their user group or authorisation level permits (but they may see which other templates are part of the project). Use cases: * A term sheet-Q&A reused for creating the definitive agreement (LMA, SPA, APA, JVA etc.); * A share purchase agreement and related agreement, have sets of closing documentation, a set for each of the target companies (eg. one SPA, with 80 subprojects consisting of PoA, shareholder resolution, board resolution, deed of pledge). * A master services agreement serves as umbrella for subsequently created SOWs (statement of work) which link up to the MSA; * Contract handover documentation: based on the transaction documentation, a tailored set of delivery documentation is created. * English-language Q&A-answers reused to create a version in another language.
1 August 2015Accelerator for template-insertion work. All Q&A-elements of a template can now be managed in one single dialogue box. This split-off of the Q&A-elements from the template makes it possible to divide template insertion work between senior lawyers (Q&A formulation) and juniors (building the template). The Q&A-elements include question, answer options, default answer, explanatory notes, text inserted in case of 'no user-answer', Q&A-visibility based on authorisation level. With one click, the clause itself can be modified.
1 June 2015Global questions only need to be answered once to affect multiple parts of a template. It is now possible to delay such global question's appearance to where it has an effect on the contract text. This provides end-users context and improves understanding of the Q&A-question.
1 May 2015Entities in the party database designated as 'Own party' can be assigned to one or more user goups. This will hide them from users outside those user groups. Furthermore, only users with higher authorisation levels will be able to edit such entities.
1 May 2015Initiate a contract from within Effacts (Legisway), fill the questionnaire in the Weagree Wizard with the data pushed along with initiating that contract, then complete the questionnaire. Or start the questionnaire within the Weagree Wizard, retrieve party details from Effacts / Legisway (to be filled in in the parties block, notices section and signature block and anywhere in the contract where contact details are relevant). In each case, export the generated contract and all contract data back to Effacts / Legisway.
1 April 2015Lookup lists, for the easy creation or modification of long lists of answer options in the questionnaire or insertable text, can now be imported within seconds from Excel sheets.
1 April 2015Logging on SSO (single sign-on), high-level user activity and approval workflow activity. (Forensic logging, so log-files only accessible with involvement of Weagree's software engineers.)
1 April 2015We have made it possible to create cross-references with all possible formatting optionalities as also offered in Word. Cross-references cannot go wrong (and if a clause is not included, or an extra clause added, all cross-references are updated fully automatically).
1 April 2015Although prohibitive for an end-user. It is possible to impose that certain Q&A-questions are answered by the end-user.
1 March 2015Sometimes, a questionnaire is more digestable if Q&A-questions triggered in the contract's exhibits are answered schedule-by-schedule. Other times, schedules contain so few Q&A-questions that it is better to aggregate those. This can be configured per template.
1 March 2015Make the Q&A-formulations more personal by using user-entered values or party names.
1 February 2015Logout is now possible.
1 February 2015All user-entered values can be formatted (thousand separators, truncation of decimals, decimal separator ( . or , )). The user can be forced to enter a correctly formatted value (input validation). This number formatting and validation improves consistency across contracts and enhances API integrations with external applications.
1 February 2015Questions (and answer options) in the questionnaire may be hidden for low-authorised users. The filtering permits a legal department top delegate contract creation to business managers (filtering out legal questions such as about applicable law or preferred dispute resolution). An admin will provide a default answer.
1 January 2015Parts of a contract may be displayed in two or more columns.
1 November 2014Users with a Lawyer licence can directly import parties and their details into Weagree in bulk via Excel sheets.
1 October 2014Different translations for all links, buttons and explanatory texts in the Weagree Wizard's interface may be uploaded and managed. The user can switch between any available translation with a single click (note that this will not affect the language of contracts or templates and their questions).
1 July 2014Weagree now supports SAML 2.0 for single sign-on authentication.
1 May 2014Data integration with SAP. Permitting all sorts of data exchange with SAP.
1 April 2014Complete in-application API and API-functionalities. Weagree's API can push data to other applications, and pull data from external sources. The API is multi-targetted (export to multiple integrated applications) and multi-sourcing (import contract data from multiple sources in one contract entry). Implementation of several state-of-the-art API technologies.
1 April 2014Weagree has a basic webservice for future API integrations, allowing it to safely interface and exchange data with external services.
1 March 2014Weagree supports SAML/LDAP for single sign-on authentication. Various settings are available to determine user authorisations for drafting contracts and generating documents.
1 February 2014Large lists (tables) with multiple columns of related data can be inserted in Weagree for the automatic creation of long dropdown menus for questionnaires and the insertion of text into contracts. Lookup table fields may contain tags that trigger Q&A-questions.
1 February 2014Depending on user authorisations, contract approvers may monitor the contracts assigned to - and collaborate with - their fellow approvers.
1 January 2014Templates shown on the New contract page are filtered on the basis of user groups and user-authorisation level. Next to the template are (a) an information icon that guides the user to selecting the appropriate contract creation template, and (b) a downloadable PDF that may contain background information on the contract, instructions on how to deal with the contract. PDFs can be uploaded by the admin.
1 November 2013During the questionnaire, authorised users can insert a clause-library clause into the contract entry. All cross-references will renumber automatically. Definitions used in the clause-library clause will be inserted (in alfabetical order) in the definitions article, schedules attached as schedule (and listed in the table of schedules).
1 July 2013Renewal of the entire Weagree user interface, making it 'responsive' to tablets and smartphones (with screen-optimised swipe-in functionality).
1 June 2013Contract house styles are separate modules, organised and maintained centrally, and used for generating consistent contracts. Contract house styles address the layout of cover pages, contract headers and footers, styles to be included in the contract's table of contents and other document generation settings. It is possible to configure multiple house styles per portal, for example to account for different types of documents or different BU's of the company. Possibility to use one house style for various languages (making house style maintenance simple). Part of the house style settings is the option to determine whether a party is referred to by its shortname, or by a functional reference (e.g. Seller, Licensor, Purchaser). This functionality also makes it possible to use a clause-library clause both in a sales agreement (referring to Seller and Purchaser) and in a licence agreement (referring to Licensor and Licensee).
1 October 2012Contract entries or individual end-users can be subjected to approval. The workflow functionality is included in the licence fees (approvers free of charge).
1 August 2012Option to insert and tailor tables in contracts, picking up the look & feel defined by the customer.
1 July 2012Weagree can send e-mail notifications, including from the customer's e-mail domain.
1 April 2012Users may be restricted to generating contracts in PDF-format only rather than in Word-format.
1 June 2011In addition to the default entity types (which may be freely edited) available in the party database, it is possible to add more, customised entity types as well as translations for any of them.
1 July 2010Boilerplate clauses can be freely added to Weagree's clause library, so that they may be (re)used in any number of templates at once. Such clauses can be added to any template with just a few clicks, making it easy both to create new templates and to update them. Changing such a clause will have immediate effect in all templates where it appears, thus making template maintenance much easier and faster.
1 June 2009All across the Weagree Wizard, user access and visibility of features are made dependent on a contracts-oriented and contracting-organisation-centered structure.
1 August 2008Entities - both legal entities and individuals - and their basic details can be stored in Weagree's party database. This database is divided between 'own party' and 'other party' entities. It can be used to easily select parties to a contract and in doing so automatically insert all their relevant details in the appropriate places, such as the parties block and signature block.
1 April 2008In the course of 2007, we had a functioning prototype (nowadays aka MVP, minimum viable product) ready. This was immediately followed by the development of some seven required key functionalities: * The 'underwaterscreen' (in 2007 merely a contract viewer, not an editable WYSIWYG screen). * A basic clause library. * Weagree's own interface (old-school html) and contracts-oriented UX interaction design. * Support for international contracts (multi-lingual features). * The concept of 'global questions' preventing that Q&A-questions must be asked twice. * Technology preventing that a cross-reference can 'break'. * Technology ascertaining that definitions order alfabetically (and appear only if they are actually used in the contract).
1 June 2007We started specifying what Weagree's contract assembly software must be on 28 March 2006.
28 March 2006We have created a Tasks Kanban in transaction management, showing only the project-contracts-related tasks and transaction-related tasks on a project-dedicated Kanban. In large transactions involving hundreds or even thousands of tasks, it is now possible to manage and monitor all tasks from within the project Kanban. M&A-transactions, financing-transactions and construction projects often entail the creation of hundreds or thousands of documents. Weagree has now also made it possible to manage and monitor all tasks (automatically or manually) created in such transaction. As is the case with Weagree's general contract tasks Kanban, also when a project-contracts-related or transaction-related task is completed, it will automatically be marked 'completed' on the Kanban. We will also introduce the option to require a workflow approval before a task is indeed marked 'completed' (preventing that a task assignee satisfies their task only partly and such task would disappear from the contracts Kanban without responsible task owner (assignor) verifying or knowing this). The transaction-related tasks will still also be visible on the end-user's general contract tasks Kanban. But obviously, the filtered Kanban within Weagree's transaction overview makes it easier to manage a transaction. It is easier to share your screen with other participants in the transaction, and with the table-view of the tasks, it is easy to create a create an 'outstanding issues-list' (or 'to-do list') for the negotiations or closing of the transaction.
January 2023By including non-automated contracts, you will accelerate the adoption of Weagree as your single in-house platform for all end-to-end contracting work. Weagree will facilitate the smooth initiation of such non-automated contracts. So, your Word-document of a model contract or form can be made available on Weagree's New contract page. Whether automated or not, users will find every contract they need in one place. Such 'non-Weagree templates' will not feature any questionnaires, as they are not automated, but Weagree will operate as your natural all-inclusive end-to-end contracting platform.
November 2022A counterparty's contract may contain clauses that you find useful for your own contracts. We enabled Weagree users to 'borrow' such clauses (clause stealing). Upon importing a document. Weagree's AI-driven automated contract review tooling - as before - creates a contract outline with contract building blocks and subclauses. The user can then select such building block or subclause, click the Borrow clause button. Users with admin-rights can then review the clause proposed by the users and add it to the clause library with a single click. Build your contract know-how in no time, with minimum effort. Call it what you want: it may as well be a clause negotiated and co-authored with the lawyer of the other party. We like to call it clause stealing.
June 2022Our document automation has become more versatile with the option of landscape pages orientation. With a simple tag, parts of any contract (or the entire document) can be generated in landscape page format. This is useful for presenting wide tables that do not fit properly on the normal portrait-oriented page.
May 2022In addition to generating an all-options document from a template, an admin is now also be able to generate almost-all-options documents. Contract automation may increase the number of options compared to traditional model contracts significantly. To keep an all-options-document readable we have made it possible to generate a split-set based on one or more admin-selected global questions. The selected global questions result in a matrix of documents. Each document will reflect one potential combination of global question answers. The admin can use this functionality to quickly and easily create reference documents applicable to various basic scenarios. Also, we introduced customisation options for the almost-all-options document's contents and appearance. Superscript tags identifying the applicable Q&A-questions and answers, as well as brackets around Q&A-optionalities, can now be disabled to improve readability or facilitate direct comparisons to other documents.
6 January 2022In the realtime editor, guest users can be given the possibility to modify the contract text. Such changes are shown as tracked changes (insertions blue underlined, deleted text in red strikethrough); also the generated Word-document will contain this 'redlining'. The possibility to allow guest users to modify the contract text can be configured (e.g. based on authorisation level).
1 April 2021In large transactions consisting of subsets of linked contracts or closing documents, you can answer on a meta-project level how many sub-projects (i.e. sets of closing documents) are required. For example, for companies involved in the transaction (beneficiary or pledgor under the credit, or acquired company in the takeover or investment) a sub-project will be created for each. Each such sub-project will contain templates for board resolution, shareholders resolution, deed of pledge and poer of attorney, preventing that Q&A questions are asked twice: with answers derived from umbrella-project level or from other templates in that sub-project.
1 February 2021An admin can now generate an all-options contract version from the Weagree template (which includes all Q&A-options inline in the Word-document, indicating the type of Q&A-question and, if applicable, nesting any conditionally embedded Q&A-answer options). The testing user can switch to testing mode, which makes it possible after answering a Q&A, to one-click create a compare/redline version against this all-options-included document. This supports a long-existing template-insertion feature that enables senior legal counsel, in an intuitive manner, to review and modify Q&A formulations in tooling separate from admin-tooling. This split-off of template insertion frmo questionnaire-formulation makes implementation efficient.
1 September 2020Within the questionnaire, all stakeholders involved in the transaction can discuss any of the contract parameters. Such communications takes place inside the contract questionnaire (and relate to a Q&A-question and to a contract clause). A user involved in the transaction can simply invite another Weagree-user to join by typing their @name in a comment. All stakeholders automatically receive e-mail notifications. Communications are stored with the contract, will be kept with the CLM-managed contract once the contract is signed.
1 June 2020Powerful contract know-how maintenance tooling. Providing feedback to template administrators or discussing the particularities of any contract with others via the questionnaire has been made easier. Next to each question and each paragraph in the realtime editor, a user can open a pop-up for submitting any comments. All users can provide feedback on the template and Q&A-questions. Feedback may include text proposals for the contract template. The admin can deploy the feedback or proposed text with only one click. No Post-Its keeping track of desired model contract improvements anymore! Furthermore, a Communications panel on the left side of the screen facilitates discussing commentary. All feedback items contain a direct link to the question or paragraph for quick and easy navigation.
1 June 2020For large, complex transactions (e.g. M&A, LMA-credit facility) it is now possible that the admin defines a complete project-template consisting of multiple linked contract templates. Upon initiating the transaction (project), the end-user answers basic project-level questions to activate or deactivate project-templates relevant to the project. All Q&A data fields in such contract templates can be linked to each other quickly and intuitively (and largely automated) across the project-template. The linking of Q&A data fields prevents that questions are being asked multiple times in the various contract templates. For example, if the closing date of a financing transaction is postponed by a week, the end-user updates this Q&A-question in one template and thereby in all linked contract templates.
1 March 2020Improved user-experience. The numbering and indentation of clauses as shown during the questionnaire in the realtime editor (WYSIWYG 'under-water-screen') can be customised and are matched with the numbering style of the applicable dotx-file.
1 February 2020For law firms, as well as for intra-company templates, the parties can be retrieved from (and stored in) the party database identified on the template. This may be the own party's or the other party's database. For large transactions (projects for M&A or financing transactions), it is possible to keep the parties confidentially outside the entity management's party database.
1 September 2019Optimisations of the end-user's questionnaire experience, to allow for more complex links between questions. This reduces the number of required questions, avoids redundancy, and allows irrelevant answer options to be hidden. Particularly useful for exceptionally complex and large transactions.
1 March 2019Party-related data can be used to answer Q&A-questions. For example: * if the party is a man or a woman, the contract refers either to he and him, or to she and her; * a GmbH & Ko KG (limited partnership managed by a legal entity) results in including the managing party imn party block and signature block; * the contract refers to 'shareholders', 'members' or to 'partners' depending on whether the party is a company, an association or partnership, respectively.
1 February 2019Advanced options to search and monitor pending contracts, and create overviews or reports. Users can define a search-filter and convert it into a predefined search button. Where the search filter refers to a date in the past, over time, the defined date will move along. For example, a predefined button showing contracts older than two months, when clicked a year later, will display the then-two-months-old contracts.
1 January 2019Improved user experience for accessing or picking up contracts of colleagues.
1 November 2018Added various optimisations for inserting and organising tables in contracts (e.g. preventing table rows to break across the page or keeping tables together)
1 November 2018An answered Q&A can be exported (Excel), the given contract entry be multiplied. After updating the Q&A answers for the contract entries, the spreadsheet can be imported into the project. All contracts within a project (transaction) can be batch generated.
1 September 2018If a user enters a word to be used in multiple clauses, the Russian language declension module modifies such word for the applicable grammatical declension.
1 August 2018Possibility to calculate a date based on user-entered parameters (e.g. effective date plus contract duration).
1 August 2018Replace document generation engine with open source solution. Substantial acceleration of generating any document.
1 December 2017The WYSIWYG contract previewer ('underwater screen') has been upgraded to allow authorised users to edit the preview contract text in realtime (while answering a questionnaire): * making the realtime editor detachable (popped out as a separate browser window) for scroll-along on a second monitor screen; * making clause numbering realistic (and making clause numbering styles configurable for admins); * highlighting Q&A-defined provisions; * making the realtime editor accessible on tablets and smartphones (swipe-in). The WYSIWYG editor will continue to scroll along with the questionnaire.
1 November 2017Clauses in the clause library can be assigned categories and keywords, making it easier for users to find the ones they need and for admins to organise them. The clause library already pre-filters clauses for the language of the template in which it is called upon.
1 May 2017Every end-user can invite a guest user to answer to the questionnaire, including from outside the own organisation (suppliers, customers, partners or consultants). A guest user invitation grants that individual access to a single contract's questionnaire for further review and negotiation. For the time being, guest user accounts are free of charge.
1 April 2017With a single click, any overview of pending or approved contracts in Weagree can be directly exported to Excel for monitoring or evaluation purposes.
1 April 2017End-users can export their contracts' Q&A (options and) answers to an Excel sheet for review or editing. Optionally, this export may include all Q&A questions that were not asked during the questionnaire because of their conditionality.
1 January 2017Customers can use their own dotx-files (and dotm-files) for creating contracts. This includes the ability to add extra custom paragraph styles. Updating and managing dotx-files is possible, as well as identifying a default dotx-file.
1 October 2016If a contract entry is part of a larger project (with several connected questionnaires or linked Q&A), it is now possible to add that entry to the project.
1 September 2016Contract headers and footers (like the coverpage) are not part of a template. As contract house style components, they are managed as a separate modules. It is now possible to trigger Q&A-questions from within the headers and footers.
1 July 2016Insert clickable hyperlinks in contract text.
1 June 2016Automatic calculations based on user-entered values during the questionnaire (both manual input and dropdown selections are permitted for the calculation formula). The calculation results can be directly inserted into the contract text or reused for follow-up questions. All common scientific calculater functions are supported. Examples of calculations include: annuity of loans, instalments, milestone payments (percentages of the principal fee), royalty calculations and license-related NRE-payments, conversion of currencies.
1 February 2016Users can upload an image during the questionnaire, to be inserted into the contract. Optionally, the admin can predefine the positioning and scaling of the images that will be uploaded by the end-user.
1 October 2015Transactions consisting of multiple contracts and documents can be linked together: Q&A-questions will be triggered once. For example, if the effective date of the transaction changes, it can be changed in one template and all underlying contract entries will be updated automatically. It is possible to collaborate, involve multiple persones in the project. Each person so involved will only be able to access such templates as their user group or authorisation level permits (but they may see which other templates are part of the project). Use cases: * A term sheet-Q&A reused for creating the definitive agreement (LMA, SPA, APA, JVA etc.); * A share purchase agreement and related agreement, have sets of closing documentation, a set for each of the target companies (eg. one SPA, with 80 subprojects consisting of PoA, shareholder resolution, board resolution, deed of pledge). * A master services agreement serves as umbrella for subsequently created SOWs (statement of work) which link up to the MSA; * Contract handover documentation: based on the transaction documentation, a tailored set of delivery documentation is created. * English-language Q&A-answers reused to create a version in another language.
1 August 2015Global questions only need to be answered once to affect multiple parts of a template. It is now possible to delay such global question's appearance to where it has an effect on the contract text. This provides end-users context and improves understanding of the Q&A-question.
1 May 2015We have made it possible to create cross-references with all possible formatting optionalities as also offered in Word. Cross-references cannot go wrong (and if a clause is not included, or an extra clause added, all cross-references are updated fully automatically).
1 April 2015Although prohibitive for an end-user. It is possible to impose that certain Q&A-questions are answered by the end-user.
1 March 2015Sometimes, a questionnaire is more digestable if Q&A-questions triggered in the contract's exhibits are answered schedule-by-schedule. Other times, schedules contain so few Q&A-questions that it is better to aggregate those. This can be configured per template.
1 March 2015Make the Q&A-formulations more personal by using user-entered values or party names.
1 February 2015All user-entered values can be formatted (thousand separators, truncation of decimals, decimal separator ( . or , )). The user can be forced to enter a correctly formatted value (input validation). This number formatting and validation improves consistency across contracts and enhances API integrations with external applications.
1 February 2015Questions (and answer options) in the questionnaire may be hidden for low-authorised users. The filtering permits a legal department top delegate contract creation to business managers (filtering out legal questions such as about applicable law or preferred dispute resolution). An admin will provide a default answer.
1 January 2015Parts of a contract may be displayed in two or more columns.
1 November 2014Templates shown on the New contract page are filtered on the basis of user groups and user-authorisation level. Next to the template are (a) an information icon that guides the user to selecting the appropriate contract creation template, and (b) a downloadable PDF that may contain background information on the contract, instructions on how to deal with the contract. PDFs can be uploaded by the admin.
1 November 2013During the questionnaire, authorised users can insert a clause-library clause into the contract entry. All cross-references will renumber automatically. Definitions used in the clause-library clause will be inserted (in alfabetical order) in the definitions article, schedules attached as schedule (and listed in the table of schedules).
1 July 2013Renewal of the entire Weagree user interface, making it 'responsive' to tablets and smartphones (with screen-optimised swipe-in functionality).
1 June 2013Option to insert and tailor tables in contracts, picking up the look & feel defined by the customer.
1 July 2012Users may be restricted to generating contracts in PDF-format only rather than in Word-format.
1 June 2011Boilerplate clauses can be freely added to Weagree's clause library, so that they may be (re)used in any number of templates at once. Such clauses can be added to any template with just a few clicks, making it easy both to create new templates and to update them. Changing such a clause will have immediate effect in all templates where it appears, thus making template maintenance much easier and faster.
1 June 2009In the course of 2007, we had a functioning prototype (nowadays aka MVP, minimum viable product) ready. This was immediately followed by the development of some seven required key functionalities: * The 'underwaterscreen' (in 2007 merely a contract viewer, not an editable WYSIWYG screen). * A basic clause library. * Weagree's own interface (old-school html) and contracts-oriented UX interaction design. * Support for international contracts (multi-lingual features). * The concept of 'global questions' preventing that Q&A-questions must be asked twice. * Technology preventing that a cross-reference can 'break'. * Technology ascertaining that definitions order alfabetically (and appear only if they are actually used in the contract).
1 June 2007We started specifying what Weagree's contract assembly software must be on 28 March 2006.
28 March 2006OCR all CLM files in Weagree will become a fully automated feature (manual work will be minimal, if any). "OCR" means optical character recognition, so the conversion of a scanned (or e-signed) PDF contract into machine-readable text. As an extension of our AI-driven automated data extraction (that starts with the automated import of the signed-scanned PDF or the final Word-version), we will open up the related powerful OCR to all files that are being imported into the CLM (including those imported during the precontractual stage). It's already existing on Weagree's back-end and easy to open up. So it will be available shortly. We will extend the Search capabilities of Weagree CLM to include full-text search.
Q4 2022Storing contracts and related documents in an external repository (SharePoint or any other DMS) demands control over their placement. Weagree's existing SharePoint integration will be upgraded to provide authorised users more flexibility and full control over the SharePoint site and over the folder structure for storage. Every customer uses SharePoint or DMS differently (even across the internal organisation) and Weagree supports it all. Authorised users and admins will be able to define the default SharePoint-sites and default path (folder and subfolder names) for files created or managed through the Weagree Wizard. The flexibility will apply at the various contract levels: contract creation vs. CLM vs. entity management-related files; user profile rights; transaction or project-related files, individual contract-level, as well as any individual file in the repository of a contract entry. Paths (folder names) may use Weagree-variables (e.g. the name of the user group, counterparty shortname or template). The added flexibility includes intuitive options to repair incorrectly stored contract files, or to postpone storage (e.g. if the SharePoint-site is not yet available for the end-user). Weagree's integration is powerful, where it enables syncing (already): permitting SharePoint-members to add files on the site and Weagreeu-users to make sure the contract repository contains the relevant files.
6 August 2022Improved and more actionable CLM (contract lifecycle management). While the Weagree CLM offers extraordinary features for searching and managing your signed contracts, several end-user actions can be automated and be made more actionable. Simple, frequently returning actions will be made easier, by creating buttons. Examples: * Show pending tasks (related to a selected contract), * Assign a task, * Notify stakeholders, * Change contract date, * Change persons and teams involved, * Change status (terminate or discontinue). The buttons will be made flexible: if the end-user does not want to see them, they can be moved onto the side-panel (the webpage's swipable panel that also contains widgets, guidance notes and wiki's). This will further increase the flexibility of the Weagree CLM, as it enables the admin to tailor the user experience (UX) to their role or corporate profile.
December 2021Customers can import their existing (legacy) CLM, contract repository. The admin tooling determines what CLM-fields the imported database or spreadsheet contains, and permits the admin to map them to the correct Weagree CLM fields and the related CLM-data values. Excellent for importing contract databases from a different language. Imports from Effacts and Legisways work smoothly and intuitively.
1 August 2020Weagree can assign contract numbers to your contracts (both at contract creation stage and after signing). The contract number can be composed of elements such as year or date indicators.
1 May 2020Individual contracts may be marked as confidential, rendering it invisible and inaccessible to all other users unless they have been specifically granted access by the contract's creator or granted superior authorisation.
1 April 2020If a contract (generated by using Weagree's contract creation) provides for certain calculated dates (i.e. calculated by applying a time period to another date), then each of such calculated date, time period and other date can be pushed from contract automation into Weagree's CLM.
1 November 2019If a contract stipulates for deadlines and contract milestones to be calculated by reference to another contract deadline (e.g. starting date), such floating deadline will adjust automatically if either the referenced date or the related term change. Al CLM notifications for each such date adjust accordingly. For example, if a construction agreement determines that certain subprojects or materials are to be ordered 12 weeks before start of construction works, the ultimate order date is recalculated if either the starting date or the 12-weeks leadtime changes.
1 November 2019Modifications of CLM contract data are made visible for CLM users (who are authorised to see such logging data), improving compliance and auditability.
1 November 2019Weagree's contract lifecycle management can be configured to operate as a GDPR register, including reporting options. CLM-managed contracts can be configured to be erased after the retention period (on a per contract basis, retention periods can be adjusted).
1 April 2019Encryption of all data and files, regardless of whether it relates to contract creation or contract repository.
1 February 2019CLM-managed contracts may contain particularities unforeseen in the admin-defined contract sheet. For that purpose (and for improved searcheability of the CLM), we have introduced clause library blocks that can be added to an individual CLM-managed contract.
1 January 2019Improved visibility of CLM contract data.
1 January 2019Advanced options to search Weagree's contract management data, and create overviews or reports. Users can define a search-filter and convert it into a predefined search button. Where the search filter refers to a date or a timespan, over time, the defined date or timespan will move along. For example, a predefined filter for contracts that expire in the next two months, when clicked a year later, will display the then next-two-months-expirations.
1 January 2019Simplification for end-users of search and filter options, making it more intuitive to find the right contract quickly.
1 December 2018The contract lifecycle management (CLM) contracts register contains a number of status indicators (grey, green, orange, red) to highlight urgency of required action.
1 December 2018The contract lifecycle management (CLM) environment permits that date-fields are used to create notification triggers, to automatically send (one or multiple customised) e-mails in relation to key contract deadlines and expiration date. Default notifications are configured by the admin; end-users can manually finetune or define their own (contract-specific) notifications.
1 July 2018Encrypted storage of all contracts, schedules and transaction-related files. Option to archive transaction-related files (incl. negotiation versions). Authorised users can access their colleagues' contract repository.
1 June 2018Weagree's contract lifecycle management (CLM) permits users to fully manage both internally and externally generated contracts. Contract sheets, configured by the administrator, can differentiate between types of contract and required metadata. Metadata can be automatically inserted by creating a contract in Weagree, answering the questionnaire and then transferring it to the CLM. CLM-access rights distinguish read+write from read-only users. Implementation, if based on contract automation templates, takes only a few minutes. Users can create customisable reports and overviews on their managed contracts and CLM data fields. Users with the correct authorisations can also monitor their colleagues' managed contracts.
1 April 2018Customers can upload or define their own look & feel applying to all notifications sent by the Weagree Wizard.
1 April 2018Existing logging of user-interaction extended to all user-activity anywhere in Weagree. The logging reinforces compliance and auditability of CLM-managed contracts with strict GDPR..
1 February 2018To accelerate e-signing in large transactions with large numbers of documents (to be e-signed by DocuSign and initiated and monitored in Weagree or by other e-signing application integrated with Weagree), we have developed a number of features to: * Prepare the individual documents for e-signing * Process the e-signing in bulk at once (of selected or all documents of the transaction) * Apply a single standard 'personal message' to all bulk-initiated e-signing files * Stop and resume the preparations for e-signing at any time (ready-for-esigning files are clearly marked) * Preselect the e-signatories if there is only one e-signatory (known to be) authorised for the relevant legal entity (it was already possible to preselect on the basis of an applicable organisational unit)
January 2023Weagree's automated tasks functionality will be expanded with the option to create contract subtasks, a transaction-management Kanban and to-do-lists. Subtasks can already be automated for any contract, but we are enabling context-specific subtasks, for example in connection with an individual contract clause or answering a question in the Q&A. As large transactions (consisting of multiple related contracts) have their own dynamics and their proper group of stakeholders involved, we are also expanding contract tasks to Weagree's project functionality. For example, tasks can relate to the project (or transaction) as a whole or merely to a specific contract within the project. All such project tasks will appear on their own Kanban. Furthermore, completing a (sub)task may be made dependent on another user's approval (that the task is indeed completed). This is useful in large transactions where contract tasks are delegated and where coordination becomes a challenge of its own. To assist in monitoring outstanding tasks, subtasks and collaborating in performing contract-related tasks, it will be possible to export an overview of pending tasks. In other words, users will be able to create a to-do list or a transaction overview of outstanding issues.
Q4 2022Sometimes, a functionality merely requires that existing Weagree features are bundled. Weagree contract negotiation tools will be one of those. Alongside the contract creation questionnaire, Weagree already provides for comments, for discussion, and for automatically generating character-level track-changes (distinguishing insertions and deletions in a clause). All such discussions and negotiations can already be continued outside the Q&A, in the contract entry's file. Weagree already enables guest user access, and internal colleagues can be @mentioned in all such comments, discussions and negotiations. Weagree's AI-automated review interface already supports the automated import and styling of non-Weagree-originating Word-documents. So everything is there to reassemble these features and enable our customers to conduct their contract negotiations entirely within the Weagree Wizard. And of course: to generate intermediate versions that show the mark-up and include the comments as Word-Comments). In case your supplier, customer or business partner refuses to use your Weagree as negotiation tooling. At least you are able to 'negotiate' internally.
October 2022The characteristics of any document in a CLM repository will no longer be entirely static. With a number of CLM repository optimisations, Weagree users will be enabled, to a maximum extent, to manually change the file name, document status or file type (e.g. contract, schedule, transaction-related, party-related), date, description and version number in Weagree CLM (also in the contract creation stage). For ease of use, e-signing receipts will also be made directly accessible from the repository.
October 2022As a natural step after extending our SharePoint-integration, we will introduce a Teams integration (chatbox). The chatbox will actually be the Teams chat functionality, fully integrated into Weagree's questionnaire and other Wizard pages. By connecting either to colleagues, the legal department, LPO managed services providers or Weagree's staff, personal support is set up for any end-user. Also, other chatboxes and chatbots will be supported, in case a different provider is preferred (if IT security is guaranteed). At a later stage, the chatbox will be extended with a dashboard for monitoring and managing chats and authorised support users, facilitating effective on-demand legal service. The chatbox can be linked to a knowledge base for easy search and automated responses. Likewise, legal support continues even if nobody is available, to efficiently deal with common questions. As our customer needs may show, we may further extend it into our own chatbox to enable IT-secure collaboration within the Weagree Wizard.
Q4 2022In addition to drag-and-drop upload files to Weagree's CLM and other end-to-end contracting functionality, we are introducing the possibility for end-users to forward-email any attached contracts and contract-related documentation into our contract management. The e-mail with attachments will automatically be identified for the right customer, end-user and contract file to which the attached-forwarded contract relates. The e-mail will as much as practicable be handled automatically, and provide the end-user with tooling to monitor or validate the file import. The functionality will also apply to Weagree's entity management, contract negotiation versioning (internal DMS), automated contract review. functionality is not new: although less error-prone, the same is already in place for all e-signing integrations. Moreover, Weagree's application error and development ticketing system, developed by our programmers, already provides for this advanced email attachments-handling. The email text forwarded to Weagree can also be included in the Communications thread stored alongside the contract, regardless of whether the mail contained an attachment.
October 2022The forthcoming Weagree Contract tasks Kanban will adjust realtime. Of course, as part of Weagree's dashboard and automated to-do lists, end-users will have the possibility to drag-and-drop tasks across the action centre's contract tasks Kanban (a board where columns signify the status of a task - contract tasks to be created automatically) from left to right: * Unscheduled tasks (on hold) * In progress * Do now * Awaiting input * Completed The end-user can switch Weagree's contract tasks Kanban-view into a table-view (also allowing to export a tasks overview). And, very exciting, all changes to a task will be visible realtime for all other users who are involved in that task. (So you can see the task-card being dragged-and-dropped by a colleague real time.) So yes, it is also possible that tasks are divided into subtasks and that several persons are involved in completing any (sub)task. Weagree's tasks and action centre is making all contracting work easier to oversee, manage and coordinate! We are very proud to be able to release this functionality in such a short timespan. Background: we have been using the same technology and features for our bug-reporting and functionality-development. It is mature, proven product, developed by our programmers over the past five or six years.
December 2021The contract lifecycle management dashboard will be made extremely flexible and actionable: on their dashboard, end-users will be given the possibility to take frequently-undertaken action. This way, we aim at increasing the user-friendliness to the maximum. For example: * 1. the Weagree Widget showing the five most-recently active pending contracts, will not only allow the end-user to open the related (last-added) contract version (or go to the contract entry altogether), but also to e-sign it, to invite a guest user, and to register the contract into the Weagree CLM (contract repository); * 2. the Weagree Widget showing tasks will not only list the five upcoming tasks but also to create new tasks or to mark a task completed; * 3. the Weagree Widget showing the contracts that are pending workflow approval will enable the approver to approve or to reject with one click; * 4. there will be a Weagree Widget listing the contracts that are pending e-signing (status not-signed); * 5. there will be a Weagree Widget listing the contracts that have just been e-signed (status signed - as the completion of e-signing is automated, not manual); * 6. the Weagree Widget showing signed (CLM) contracts that require attention (status medium or high urgency) can be accessed with one click. We are making the Weagree dashboard widgets extremely actionable (and flexible): end-users will also be given the possibility to request Weagree to create other Weagree Widgets or the admin to create a tailored widget.
22 November 2022Aligning Weagree's UX interaction design more closely with the end-user's main courses of action. The introduction of the Task and action centre as well as the Dashboard demand an upgraded user experience. The top navigation will become more actionable, indicating the user's actions: * Dashboard, * To do (tasks), * Create contract, * Negotiate, * Register (signed contracts), * Search (CLM), * Analyse or report. Various existing functionalities that have been there for years become more prominent and easier to access. Searching and filtering the CLM repository becomes highly intuitive. The side panels (on smartphone and tablets the swipable) opening up additional functionality will be used more often, which reinforces consistency with Weagree's integrated automated contract review functionality.
December 2021All notifications (from Weagree's CLM, entity management, workflows, contract-creation-related comments) will also result into a task. Users can also create tasks manually, and assign tasks to others in their user groups. The tasks view will be either a table overview or a kanban board (showing task statuses).
Oct/Nov 2021The e-signing plugins will be fully integrated with Weagree's entity management, allowing to preselect the signatories based on the corporate mandate policy adopted for the contract. The automatic preselection can either (i) further reduce the names of eligible e-signatories for the contract, based on their authorisation to represent and sign for a certain organisational unit (be it a Business Unit, a staff department such as HR or Legal), or (ii) extend the eligible e-signatories. This is an extension of the already available option that e-signatories are selected based on the legal entity that is a party to the agreement. Furthermore, Weagree's e-signing plugins are fully integrated, which means that the entire e-signing process can be initiated and monitored from within the Weagree Wizard (fully automatically).
June 2021Improvement of Weagree's DMS (for managing contract negotiation versions).
1 October 2018Create a compare (aka track-changes or redlining) between contract versions. The user selects the negotiation versions, Weagree suggests which is the 'original' and which the 'changed' version, the user identifies if the compare needs to be added to the repository (and may rename the suggested compare file-name), and clicks OK.
1 June 2018After an initial draft document has been generated, further documents (of any type) can be uploaded to the contract's document repository to create a complete digital file. Such files can be categorised (as schedule or annex, deal summary, transaction-related, party-related, draft version, notes etc.).
1 March 2018The contract lifecycle management dashboard will be made extremely flexible and actionable: on their dashboard, end-users will be given the possibility to take frequently-undertaken action. This way, we aim at increasing the user-friendliness to the maximum. For example: * 1. the Weagree Widget showing the five most-recently active pending contracts, will not only allow the end-user to open the related (last-added) contract version (or go to the contract entry altogether), but also to e-sign it, to invite a guest user, and to register the contract into the Weagree CLM (contract repository); * 2. the Weagree Widget showing tasks will not only list the five upcoming tasks but also to create new tasks or to mark a task completed; * 3. the Weagree Widget showing the contracts that are pending workflow approval will enable the approver to approve or to reject with one click; * 4. there will be a Weagree Widget listing the contracts that are pending e-signing (status not-signed); * 5. there will be a Weagree Widget listing the contracts that have just been e-signed (status signed - as the completion of e-signing is automated, not manual); * 6. the Weagree Widget showing signed (CLM) contracts that require attention (status medium or high urgency) can be accessed with one click. We are making the Weagree dashboard widgets extremely actionable (and flexible): end-users will also be given the possibility to request Weagree to create other Weagree Widgets or the admin to create a tailored widget.
22 November 2022Approvers and submitters involved in a contract request can discuss the workflow approval alongside the Q&A: * ask the submitter about the scope and particularities of the business transaction, * express 'conditions' for giving approval, or * explain company priorities, risk management policies. The workflow-linked communication feature strengthens internal controls.
1 October 2020Approval workflows can now be fully tailored to suit the customer's risk management and internal controls, bringing Weagree in the top-20% of global workflow tooling. Workflow building blocks can be defined globally and applied locally (in a template or Q&A-question (Q&A-triggered workflows)), which accelerates implementation. Also, individual users can be subjected to approval. Workflows can be triggered by Q&A-answers (Q&A-driven workflows), operate parallel so that multiple people can review different parts of a contract simultaneously, or sequential to create a succession of approvals by different people. All stakeholders involved in the approval flow can discuss a request for approval (one-click access to the Q&A): ask the submitter for clarification, formulate conditions for approval, or explain rejection. Such communications are stored with the contract, but also reflected in automated e-mail notifications. The modular setup implies that workflows are composed dynamically (context and Q&A-driven). This prevents that countless context-specific workflows have to be defined and maintained. Configuring and deploying the workflows is a matter of minutes once the approval units (who approves what) and workflow building blocks have been defined.
1 August 2019The default approver setting can be overridden on a template-by-template basis, by assigning another user as that template's approver.
1 January 2016Depending on user authorisations, contract approvers may monitor the contracts assigned to - and collaborate with - their fellow approvers.
1 January 2014Contract entries or individual end-users can be subjected to approval. The workflow functionality is included in the licence fees (approvers free of charge).
1 August 2012Weagree can send e-mail notifications, including from the customer's e-mail domain.
1 April 2012On the reporting and analysis dashboard, users will be able to monitor contracts based on geographical location, showing a worldmap widget. The interactive map highlights the countries where suppliers, customers and partners are located (and how many of them in that country). Clicking on the country will forward the user to an overview of the contracts related to that country. The map is zoomable. The user can adjust the search-and-filter criteria for which countries must be shown (e.g. based on the type of contract, CLM contract sheet, user group, a period of time). Obviously, users can only retrieve those contracts which they are entitled to see (so not contracts of user groups of which they are not a member).
December 2022Introducing intuitive tooling for heads of legal and general counsel to create their contracts-reporting and contract-monitoring dashboards. The data is already there, it only needs to be unvealed visually. Insight in contract deadlines, team members' busyness, transaction progress is then visualised by graphs, charts, spring-pies and any other useful visual. The current reporting button will be used to create the visualisations.
Oct/Nov 2021Improved reporting capabilities, permitting a head of legal or GC to oversee busyness of their team, individual workload, and to generate (exportable) reports. Visibility of team members' CLM-contracts is subject to preconfigured access authorisations.
1 January 2019It is possible to search all contract entries for certain historical data (or data ranges), and to create reports. First step towards complete contract management.
1 November 2016Improved monitoring of pending transactions and collaborative contracting options (e.g. to step into a contract by a colleague). Subject to applicable access authorisations. Various search filters are available to quickly and effectively produce overviews of pending contracts and transactions. Routine queries can be assigned to custom buttons, so users will not have to manually set all filters again and again. Filters for contracts before or after a particular date can be saved as relative timeframes (e.g. 'the past two weeks' as opposed to 'date X to date Y').
1 January 2019With the introduction of a Contracts dashboard and more advanced Contract analysis and contract reporting tooling, we are also introducing visualised CLM reporting dashboard widgets (Weagree Widgets). Many contract data and reporting data can be visualised on either the general user dashboard, or on the analysis and reporting pages. This is a first series of countless Weagree Widgets that will follow. Indeeed, many of the pre-cooked widgets are a mere visualisation of already existing search-and-filter functionalities. This initial series of flexible Weagree Widgets can easily be customised and replicated for reporting period, named end-users, responsible user groups, contract types, contract data sheets, etc. The initial series of reporting widgets include: * Average contract value * Pending business transactions * Average time to signing * Average transaction cycle (time between generating first draft and signature) * Average internal fact-finding (time needed to complete a questionnaire) * Average time to approval * Expired or terminated contracts * Unfinished questionnaires * Recently active users * Completed contracts As indicated, there will be more Weagree Widgets. Also the end-user will be enabled to easily propose (or request) dashboard reporting widgets.
December 2021Based on the answers given during questionnaire, end-users can create reports (and export such reports). The end-user has full flexibility in defining which contract data are to be reported and exported, including to define ranges of contract data. The reports show how internal policies are implemented, or how decision-making is reflected in the organisation's (first-draft) contracts. This functionality preceded later reporting tooling in relation to signed contracts.
1 August 2016The contract lifecycle management dashboard will be made extremely flexible and actionable: on their dashboard, end-users will be given the possibility to take frequently-undertaken action. This way, we aim at increasing the user-friendliness to the maximum. For example: * 1. the Weagree Widget showing the five most-recently active pending contracts, will not only allow the end-user to open the related (last-added) contract version (or go to the contract entry altogether), but also to e-sign it, to invite a guest user, and to register the contract into the Weagree CLM (contract repository); * 2. the Weagree Widget showing tasks will not only list the five upcoming tasks but also to create new tasks or to mark a task completed; * 3. the Weagree Widget showing the contracts that are pending workflow approval will enable the approver to approve or to reject with one click; * 4. there will be a Weagree Widget listing the contracts that are pending e-signing (status not-signed); * 5. there will be a Weagree Widget listing the contracts that have just been e-signed (status signed - as the completion of e-signing is automated, not manual); * 6. the Weagree Widget showing signed (CLM) contracts that require attention (status medium or high urgency) can be accessed with one click. We are making the Weagree dashboard widgets extremely actionable (and flexible): end-users will also be given the possibility to request Weagree to create other Weagree Widgets or the admin to create a tailored widget.
22 November 2022Weagree's entity management already provides for an org chart creator in connection with any legal entity (own entities' as well as counterparty-entities' corporate structure). This upgrade will introduce numerous features enabling users to create org charts with one click. Based on filter criteria, the 'scope' of the org chart can be expanded or limited. Think of applicable User groups, organisational or business units, showing shareholder structure (levels upwards, as well as downwards to subsidiaries). It will be possible to identify what info must be shown (e.g. managing directors). Obviously, the shareholder percentages will show up as well. After defining the org chart scope, it will be possible to save the org chart scope-settings, so as to recreate one based on future acquisitions and divestments of group companies and participations.
April 2023We are introducing various upgrades to Weagree's CLM-integrated legal entity management (and org chart) functionality. While Weagree's current entity management offers everything a legal department may wish, we have seen that user-friendliness can be improved. Upgrade relates to notifications, automated Kanban tasks, improved UX: legal entity management best practices! The upgrade will include automated notifications for the legal entity-related deadlines and expiry dates, as well as user-defined notifications. Think of copy-passport expiry, appointment-renewal or retirement dates of managing directors, NEDs and other authorised representatives, as well as notifications in relation to expiring certificates, annual accounts-upload or whatever notification users may define. Wherever a deadline, renewal or expiry is approaching and notified, also a task will automatically be created (and added to Weagree's Task Kanban), and upon completion (upload, renewal or retirement), such task will automatically marked completed. Across Weagree's legal entity management, various minor changes are introduced, matching international legal entity management best practices.
Q1 2023Customer can import entity management data from other solutions such as Effacts / Legisway. But also from external CRMs.
1 September 2020Full entity management and corporate housekeeping: complete administration per legal entity of managing directors, non-executive directors, shareholders and subsidiaries, org-chart (indicating shareholder percentages and MDs), constitutional documents (articles of association, deed of incorporation, bylaws, shareholders agreement), corporate certificates, corporate licences, permits, financial accounts, accountans letters, lawyers letters, ISO certifications (and whatever the admin may configure), also listing all contracts entered into by that legal entity. Overview of authorised representatives. Notifications in relation to all underlying documents (e.g. expiring of a director's copy-passport) are managed centrally. The entity management also applies in relation to the counterparties (suppliers' groups, customers' affiliates and business partners).
1 April 2020Administrators can add fully customised edit-fields, date pickers and country lists to the list of party database fields. These custom fields can then be used in each template, if and when required.
1 September 2018Users can look up the public commercial register for the correct company details, and Weagree imports the related company data (address, registration number etc.).
1 August 2018Entities in the party database designated as 'Own party' can be assigned to one or more user goups. This will hide them from users outside those user groups. Furthermore, only users with higher authorisation levels will be able to edit such entities.
1 May 2015Users with a Lawyer licence can directly import parties and their details into Weagree in bulk via Excel sheets.
1 October 2014In addition to the default entity types (which may be freely edited) available in the party database, it is possible to add more, customised entity types as well as translations for any of them.
1 July 2010Entities - both legal entities and individuals - and their basic details can be stored in Weagree's party database. This database is divided between 'own party' and 'other party' entities. It can be used to easily select parties to a contract and in doing so automatically insert all their relevant details in the appropriate places, such as the parties block and signature block.
1 April 2008We are currently configuring our hosting so as to support (at high performance) a fully AI-trained model for commercial contracts. Weagree's AI-tooling will automatically recognise more than 40 contract provisions in the first-draft contract proposed by your counterparty, retrieve the CLM data out of those provisions, qualify and categorise them for their inherent risk impact, and identify the provisions for (automated) mark-up. The 40+ provisions for which the AI-tooling in the Weagree Wizard will be equipped include all common parameters for which contract lifecycle management is usually configured: * Document name * Parties * Signing date * Effective date * Expiration date * Renewal term * (Automatic) extension or renewal * Termination notice period * Termination for convenience * Applicable law * MFN (most-favoured customer) * Non-compete * Exclusivity * Non-solicitation of customers * Non-enticing away of employees * Non-disparagement * Right of first refusal, offer or negotiation (ROFR/ROFO/ROFN) * Change of Control * No-assignment * Revenue/profit sharing * Price restrictions * Minimum purchase commitment * Volume restrictions * IP ownership assignment * Joint IP ownership * License grant * Non-transferable license * Affiliate IP license- licensor * Affiliate IP license- licensee * Source code escrow * Post-termination services * Audit rights * Uncapped liability * Cap on liability * Liquidated damages * Warranty duration * Insurance requirement * Covenant not to sue * Third-party beneficiary Not all automated review parameters are equally effective (there will be 'false positives' and 'false negatives') but for the frequently used ones, the AI results will be surprising.
October 2022Automatically creating a markup of a contract received from suppliers, customers or business partners is one of the ultimate steps to automate a legal counsel's work. This functionality extends Weagree's automated contract review module, extends the use of Weagree's clause library and builds on our long-existing contract generation technology. After uploading a third-party drafted contract version to the Weagree Wizard, the document is automatically converted (in an OCR-like manner) into a Weagree-reviewable document and automatically assessed for all inherent contract risks. The end-user can then review and follow-up on Weagree's automated contract analysis: replace any unacceptable contract clauses (by inserting pre-approved provisions from Weagree's clause library) or modify the proposed clauses to align them with corporate policies, contract playbooks or otherwise acceptable contract provisions. Weagree will then generate a 'version 2' contract and automatically create a compare (tracked-changes) document to be returned to the supplier, customer or business partner, as the case may be. The automated contract mark-up functionality entails extension and recombining of existing Weagree functionalities rather than anything new. Our challenge is to achieve it with maximum user-friendliness: intuitive.
October 2022Any risks in the contract received from the counterparty are automatically assessed and rated. The functionality is part of Weagree's AI-driven 'automated contract review'. The risk rating and assessment facilitates a quick oversight in the contractual pitfalls inherent to the received draft contract. Along with the automated contract analysis, every relevant provision is assigned a risk level, identifying the nature of the risk. The risk levels will force a decision whether a contract clause is acceptable or not: a provision as automatically reviewed is either in line with the corporate contracting policy, acceptable (but not the preferred option), unacceptable for introducing a high risk or exposure, or a deal breaker. This is visualised by using coloured dots in both the reviewed contract and the contract overview (enabling a contract portfolio analysis). If a certain contract provision was not automatically found in the contract, the contract field will be marked as a contract anomaly (red flag). The risks are assessed on the basis of the own contract position (e.g. customer, licensor, service provider, seller). The admin can define which types of risks are to be distinguished: on the admin dashboard, the types of risks can be defined (e.g. operational risk, financial risk, non-compliance with laws, non-compliance with GDPR, reputation risk, supply chain risks). For a congtract portfolio analysis, the end-user has the possibility to select which clauses are to be shown in the contracts portfolio overview; and the overview lists the contract (meta) data plus the risk colour indicator.
September 2021AI-driven review of a third-party's first-draft contract. The imported contract is analysed fully automatically, and identifies: * Unacceptable contract clauses and provisions * Risk-increasing clauses and provisions * Missing (must-have) clauses. The imported contract will automatically be converted into a Weagree-template (with the look & feel of the uploaded contract). The reference basis for classifying all so-imported contract clauses and provisions will be the customer's own contract templates and classifications for the type of contract. User-friendly tooling facilitates the further machine learning (classification, subclassification, qualification for risks, and extraction of contract data). The Weagree Wizard will subsequently generate a tracked changes contract version in which manually and clause-library inserted provisions are tracked.
September 2021Imported contract will automatically be converted into text (OCR). In the imported contract, various types of data are recognised and tagged, fully automatically. Types of retrievable contract data include: party names, locations, countries (incl. applicable law), amounts, currencies, and dates (e.g. effective date, repayment date, delivery, expiry date). The values identified in the imported contract are linked to the eligible CLM fields (tooling will fully automatically identify the eligible CLM dates or amount-fields), and propose those to the end-user.
1 January 2020Based on the answers given during questionnaire, end-users can create reports (and export such reports). The end-user has full flexibility in defining which contract data are to be reported and exported, including to define ranges of contract data. The reports show how internal policies are implemented, or how decision-making is reflected in the organisation's (first-draft) contracts. This functionality preceded later reporting tooling in relation to signed contracts.
1 August 2016Integrating contract lifecycle management (through a CLM API) with other enterprise-grade applications is crucial for an adequate obligations management and preserving contract data integrity. As Weagree's CLM API supports the common API technologies and standards, configuring an integration should not require involvement of our programmers anymore to embed Weagree in the corporate IT landscape. While all of the below options are technically already supported, Weagree's API upgrade will enable our customers' admins to complete all integration work independently and intuitively. This upgrade improves the flexibility to map all metadata in Weagree onto data fields in other applications to include so-called CMIS properties, and facilitate full integration for any type of CRM (contracting party details - e.g. Microsoft Dynamics CRM, Salesforce), DMS (contract-related document storage solutions - e.g. SharePoint, iManage) and ERP (enterprise resource planning - e.g. SAP, Salesforce, Oracle, Mendix) system. The flexibility to 'map' contract data applies to all contract data, all entity management data and all documents in any Weagree CLM contract sheet and any automated contract template, and works both ways (integrating for CLM API calls from outside Weagree, plus outward push of contract data to third-party applications). Intuitively.
March 2022Weagree can import data from MS Dynamics to automatically fill the entity management's party database. Also party-related data can be synchronised between the Weagree CLM and Microsoft Dynamics CRM.
1 February 2021Initiate a contract from within Salesforce, fill the questionnaire in the Weagree Wizard with the data pushed along with initiating that contract, then complete the questionnaire. Or start the questionnaire within the Weagree Wizard, retrieve party details from Salesforce, generate the contract, and export it (with additional contract data) to Salesforce.
1 January 2021E-signing of all contracts and schedules can be initiated in the Weagree Wizard. Intermediate receipts (of opening, reading and signing) by either signatory is automatically handled by the Weagree Wizard. Returned esigned contracts are automatically stored with the correct contract entry. Contract entries are marked pending e-signing or e-signed. This plugin integration also supports other esignature solutions such as Adobe Sign and Evidos.
1 July 2020We have created a plugin for Evidos' e-signature solution. The entire e-signing flow can be initiated and monitored from within Weagree.
1 October 2019Initiate a contract from within SharePoint, fill the questionnaire in the Weagree Wizard with the data pushed along with initiating that contract, then complete the questionnaire. In each case, export the generated contract and all contract data (back) to SharePoint.
1 March 2019Weagree can interface with and send generated documents and metadata to Mendix.
1 December 2018Depending on authorisation, a user can manually decide when contract data is exported to an API-integrated external application.
1 November 2018Weagree can export generated contracts for further tailoring and negotiation in SMASHDOCs.
1 January 2018Flexibility in syncing user groups and user-access rights upon single sign-on access (sync Weagree with ADFS or Azure)
1 July 2016Initiate a contract from within Effacts (Legisway), fill the questionnaire in the Weagree Wizard with the data pushed along with initiating that contract, then complete the questionnaire. Or start the questionnaire within the Weagree Wizard, retrieve party details from Effacts / Legisway (to be filled in in the parties block, notices section and signature block and anywhere in the contract where contact details are relevant). In each case, export the generated contract and all contract data back to Effacts / Legisway.
1 April 2015Weagree now supports SAML 2.0 for single sign-on authentication.
1 May 2014Data integration with SAP. Permitting all sorts of data exchange with SAP.
1 April 2014Complete in-application API and API-functionalities. Weagree's API can push data to other applications, and pull data from external sources. The API is multi-targetted (export to multiple integrated applications) and multi-sourcing (import contract data from multiple sources in one contract entry). Implementation of several state-of-the-art API technologies.
1 April 2014Weagree has a basic webservice for future API integrations, allowing it to safely interface and exchange data with external services.
1 March 2014Weagree supports SAML/LDAP for single sign-on authentication. Various settings are available to determine user authorisations for drafting contracts and generating documents.
1 February 2014After implementing ISO 27001, 27017 & 27018 in Q1, and conducting a full cycle of monitoring and reviewing the adequacy of the implementation in Q2, September was the month for all ISO 27001, 27017 and 27018 audits. Our ISO certification includes all our activities and all our operations, including the Weagree Wizard, of course. With our ISMS (information security management system) fully configured, we successfully completed the external certification audits for ISO 27001, 27017 and 27018. As we have been taking IT security seriously for many years (and have been risk-assessed numerous times), no non-conformities were identified. Our ISO certification should follow in October 2022.
6 September 2022Managing large volumes or complex contract data has just become easy: Weagree automated data retention periods in a smart way. For the various types of data, the applicable (default) data retention period can be configured. Of course, data will not be deleted if they are relevant or still active (not terminated or expired). And once deleted, they will still be recoverable through the recycle bin. Also, the CLM will automatically delete data only once certain contract-specific conditions have been met. And for every CLM-managed contract, the default retention period can be customised. It will be possible to individually enable or disable data retention for each of a number of data categories: * Draft contracts (unsigned contracts) * CLM (signed contracts) * Other parties - entities * Parties - individuals * Individuals' ID or personal documents * Weagree users Default retention periods that comply with GDPR standards will be implemented. They can be configured to suit the customer's own GDPR policies.
August 2022Overall contract automation and CLM security of the Weagree Wizard will be further improved: * two-factor authentication (2FA) via authenticator apps will be added to the login settings. 2FA will also apply to guest users * Document uploaded to the Weagree Wizard will be scanned for viruses and other malicious content * (Encryption) key management * Extended forensic logging of user actions (incl. admins and integrators) * Exporting user overviews, user profiles (and assigned users) and Weagree-usage reports * Appointment of individual DPOs in entity management
July 2022The new Integrator access functionality allows admins to exert greater control over the access rights of those who implement Weagree for a customer. Weagree employees, our implementation partners, your integrators and your providers of managed legal services, hired to provide functional support are now better manageable. It was already possible to distinguish between basic integrators (who can provide all implementation support but not access any customer data) and (full) integrators (who can also access your data, as they may need to import or migrate it into Weagree or provide your outsourced managed legal services). Such integrator access rights with access to user data and CLM-contracts may now be restricted to a specific period of time. Integrator access can be withdrawn at any time. Shortly before expiry of the defined access period, both the responsible admin and the integrator will receive an automated expiry alert. Individual end-users will also be able to submit a support request for any of their contracts or a contract creation questionnaire. Such end-user may grant a (basic) integrator access for a certain (short) duration. Default additional restrictions ensure that (basic) integrators can only make any changes as is necessary. Smoothly managing access rights is a cornerstone of effective GDPR compliance!
July 2022Licence management, keeping track of active user licences and managing user accounts and user profiles will become easier in Weagree's user management (and related widgets). Both the existing Licence item of the Administrator page and the new User licences usage (used versus available) visualise how many users with any particular licence there are and how many licences are available. Part of introducing this flexibility was the addition of search, filter and reporting capabilities in Weagree's user management.
July 2022With a dedicated recycle bin, data integrity is improved: users will have greater control over what is deleted from the Weagree Wizard (and they can restore inadvertent deletion of data). Deleted contracts, projects, contract parties and Weagree-users will end up in the recycle bin. During a (customisable) period of time, users can prevent permanent deletion and restore any item. Admins can monitor deletions, including fraudulently (and intervene). Weagree's in-app recycle bin is a powerful safeguard against inadvertent data loss (reinforcing data integrity).
6 April 2022Weagree is pursuing ISO 27001, 27017 and 27018 certifications, relating to information security in general, in relation to cloud services, enabling our customers to comply with their IT security requirements, and in relation to personal data (GDPR requirements). End of Q1, we will have implemented a fully fledged ISMS, information security management system. Although Weagree has always complied with the highest security standard, we raise the bar further and adopt all aspects of our IT security, implement an effective monitoring plan to assure ongoing adequacy of our IT-security-related measures, policies an procedures.
Q1 2022Functionality enabling fully GDPR-compliant, entirely automated data retention. Automated GDPR anonymisation of contract entries is our first step to enabling customers to comply with GDPR automatically: after a set (customisable) period of time, the Weagree Wizard user who drafted a contract will be removed from the contract entry. It ensures that a contract entry will no longer contain any superfluous personal data. (As GDPR requires adequately enforced data retention policies, this includes the data of past users on 'abandoned contract entries'.) Users in the same user group and an admin can still reassign the contract to a user. For maximum flexibility, it will also be possible to link the retention period's reference date to one of various document-related actions.
February 2022Improved tooling for importing Word model contract templates: automated detection and assignment of clause levels. Definitions will automatically be stored in the definitions library, and schedules and annexes in the schedules library. Automated detection of pre-existing definitions (and removal). Clauses will be automatically assigned a clause name. Import includes tables. The tooling will also be used for 'automated contract review' (AI-driven review of the first-draft contract received from the other party).
2 May 2021Versioning of templates ascertains monitorability and continuation of contracts and contract data over time: every legacy template can be linked to a later template. Admins have version-management tooling to revert a clause or Q&A-question of a previous version.
1 March 2021We have added a low-level (ISO 27001-certified) data scanning service on all user-interaction. The scanning service detects suspicious user behaviour and performs certain extra security checks (in addition to the customary virus-scan, firewall and infrastructure monitoring). Our customers' data security is our highest priority.
1 December 2020Advanced user-management functionality: role-based access rights; user-rights depending on the end-user's function.
1 November 2020Simplification of managing e-mail notification texts sent by Weagree (separating them for login/password, workflow, CLM, contract creation discussions, user feedback, etc.)
1 October 2018The admin can create custom types of automated e-mail notifications, for the contract approval workflow and contract management deadlines. For example, tailored CLM notifications may range from alerts that a deadline is approaching (or has passed) to specific instructions for a particular type of project.
1 April 2018The Weagree Wizard can be fully customised for all colours and text markup in the Weagree Wizard to reflect their company's house style as closely as possible.
1 July 2017Word-documents can be automatically imported to create the contract creation-template, automatically divided into building blocks and clauses corresponding to articles, sections and paragraphs in the contract, with the option to adjust paragraph styles during import. The implementation time required for inserting a template has become 75 percent shorter than the time required for ContractExpress, and 66 percent for HotDocs. Note: later improvements have increased Weagree's landslide competitive advantage in template-insertion time.
1 March 2017From within the questionnaire, end-users can give feedback on the contract template text or the Q&A-questions or answer options. Such feedback can be qualified (e.g. typos, comprehensibility of a question, completeness of answer options, whether the contract text is up-to-date re. corporate policies, and laws or regulations). The feedback is collected on the admin page where administrators can update the template or Q&A with only one click.
1 February 2017In a template, admins can search-replace-all any text or phrase. The search-replace feature allows the admin to exclude particular occurrences of the searched text or phrase. Where such change affects contract building blocks used in other templates, the search-replace-all will not perform the change-replace, unless the admin intentionally includes it.
1 December 2016The administrator can easily reassign all a user's contracts to another user, for example when the original owner is leaving the company or at least will no longer be using Weagree for the foreseeable future.
1 February 2016Powerful contract know-how maintenance. Any local building block or contract clause in a template can now be immediately upgraded to global status, adding it to the clause library, rather than having to be manually inserted (from scratch or by duplication) into the library.
1 November 2015Accelerator for template-insertion work. All Q&A-elements of a template can now be managed in one single dialogue box. This split-off of the Q&A-elements from the template makes it possible to divide template insertion work between senior lawyers (Q&A formulation) and juniors (building the template). The Q&A-elements include question, answer options, default answer, explanatory notes, text inserted in case of 'no user-answer', Q&A-visibility based on authorisation level. With one click, the clause itself can be modified.
1 June 2015Lookup lists, for the easy creation or modification of long lists of answer options in the questionnaire or insertable text, can now be imported within seconds from Excel sheets.
1 April 2015Logging on SSO (single sign-on), high-level user activity and approval workflow activity. (Forensic logging, so log-files only accessible with involvement of Weagree's software engineers.)
1 April 2015Different translations for all links, buttons and explanatory texts in the Weagree Wizard's interface may be uploaded and managed. The user can switch between any available translation with a single click (note that this will not affect the language of contracts or templates and their questions).
1 July 2014Large lists (tables) with multiple columns of related data can be inserted in Weagree for the automatic creation of long dropdown menus for questionnaires and the insertion of text into contracts. Lookup table fields may contain tags that trigger Q&A-questions.
1 February 2014Contract house styles are separate modules, organised and maintained centrally, and used for generating consistent contracts. Contract house styles address the layout of cover pages, contract headers and footers, styles to be included in the contract's table of contents and other document generation settings. It is possible to configure multiple house styles per portal, for example to account for different types of documents or different BU's of the company. Possibility to use one house style for various languages (making house style maintenance simple). Part of the house style settings is the option to determine whether a party is referred to by its shortname, or by a functional reference (e.g. Seller, Licensor, Purchaser). This functionality also makes it possible to use a clause-library clause both in a sales agreement (referring to Seller and Purchaser) and in a licence agreement (referring to Licensor and Licensee).
1 October 2012All across the Weagree Wizard, user access and visibility of features are made dependent on a contracts-oriented and contracting-organisation-centered structure.
1 August 2008